Display of Alerts (SAP Library - SAP Advanced Planner and Optimizer (SAP APO))

Display of Alerts

Use

When problems and non-typical situations arise during planning, the system generates alerts to inform the planner. The following tools are available for displaying alerts during interactive planning:

Alert Monitor

The Alert Monitor can display a wide range of PP/DS-specific alerts, for example, for capacity, date and quantity problems. The Alert Monitor is configurable. In a PP/DS alert profile you can specify both the alert types that can be displayed as well as the threshold value for the priority of the alerts (error, warning, or information), depending on the size of the problem. For example, for a delay of a day the Alert Monitor is to trigger an error alert, and for a delay of an hour, an info alert.

You can display or hide the Alert Monitor as required. In the order processing view a list of the order-related alerts is also integrated.

Alert icons

Icons display date or quantity problems for the receipts or requirements on the planning screen. The meaning of the icon depends on the priority of the alerts.

Meaning of the Alert Icons

Icons displayed	Meaning
	Info alert, lowest priority
	Warning alert, medium priority
	Error alert, highest priority

Prerequisites

Under Supply Chain Monitoring in the Alert Monitor, you have defined a PP/DS alert profile with the alert types you want to see in planning.

For interactive planning, it is defined internally in the program that alerts are to be generated for the displayed objects or for the objects from the direct environment of the displayed objects. When the DS planning board is called up directly, alerts are also generated for the objects of the propagation range. Objects that you have specified in the alert profile are not taken into consideration.

Under Settings in interactive planning, you have entered the desired PP/DS alert profile. Exception: For a DS planning board called directly, you enter a PP/DS alert profile when calling it up.
You have made the necessary settings in the master data for the various alerts types.

The following table contains a description of selected alerts and master data settings.

Alerts	Description / Settings in the Master Data
Quantity alerts	During pegging, a requirement is assigned a receipt. If a staged product quantity from a receipt is not assigned or not completely assigned to a requirement, this receipt generates a surplus. If a product quantity required by a requirement is not covered or not completely covered by receipts, a shortage is generated. When surpluses and shortages arise during planning, the system automatically generates quantity alerts. In dynamic pegging, you use the pegging interval to restrict the time period in which receipts can be assigned to a requirement. From the point of view of a requirement, a shortage occurs if there are no or too few receipts in the pegging interval of the requirement. From the point of view of a receipt, there is a surplus if the receipt quantity is not assigned or only partially assigned to requirements. You define the pegging interval in the location product master on the Demand tab.
Date alerts	If a dynamic or fixed pegging relationship exists between a receipt and a requirement, date problems must also be considered in addition to quantity problems. The availability date can be before or after the requirements date, which means the product is available too early or too late. On the Demand tab in the location product master, you specify from which time deviations between the requirements and availability date the system is to create date alerts. You define the threshold values for the alerts so that they are within the pegging interval.
Capacity alerts	To enable the system to generate alerts for a resource when it is overloaded, you must specify the following on the Planning parameter tab in the resource: That they are scheduled finitely Which resource load the system is to interpret as resource overload Capacity alerts are only displayed in the Alert Monitor, and not in icons on the planning screen.
Other alerts	See PP/DS Alert Profile

Activities

To access the Alert Monitor in interactive planning, choose Alert Monitor.

In interactive planning, you can use another alert profile at any time via Settings.

For more information, see Exception-Based Management: PP/DS