Executing Mass Conversions of Orders (SAP Library

Executing Mass Conversions of Orders

Use

You can use this function to transfer all planned orders and purchase requisitions where the opening period is in the past to the OLTP system, or to convert them into production orders and purchase orders. The opening date is calculated as follows: Delivery date – Planned delivery date – Opening period.

For a description of how to convert individual orders, see Converting Individual Orders in Interactive Planning.

You have maintained an opening period for planned orders for each product in the product master on the PP/DS tab page at location level.

Procedure

From the SAP Easy Access Menu, choose Production Planning ® Manufacturing Execution ® Conversion of Orders/Purchase Requisitions.

The Mass Conversion of Orders in the Active Planning Version screen appears.

You can restrict the selection of the orders to be converted using the required selection criteria.

Selection criteria for mass conversion

Selection Criteria	Description
Product	Limits the selection to the products you enter.
Location	Limits the selection to the locations you enter.
Offset for the opening period	Lengthens/Shortens the opening period. Only orders falling within the opening period are converted and/or transferred.
Select in-house production	If you want to convert planned orders into production orders, or to transfer these to the OLTP system, you must set this indicator.
Production planner	You can restrict the selection of planned orders to be converted and/or transferred that affect a specific planner.
Only fully scheduled orders	You must plan all activities for an order. No activities must be deallocated.
Select external procurement	If you want to convert purchase requisitions into purchase orders, or to transfer these to the OLTP system, you must set this indicator.
Purchasing group	You can restrict the selection of purchase requisitions to be converted and/or transferred that affect a specific purchasing group.
Special stock	Limits the selection, for example, to one account.
Source	Limits the selection to the source locations you enter.
Only firmed orders	Only orders whose output is firmed are converted and/or transferred.

If you do not want to limit the selection, the system processes all orders whose opening dates are in the past. The opening period is defined for each product in the product master.

Choose .

If you have selected the Display indicator in the Execution options area, the Receipts screen now appears. The system shows you all the orders that are deemed convertible and/or transferable according to the selection criteria.

Select the orders that you want to

convert, and choose Set conversion indicator
transfer, and choose Transfer orders

If you have set the Immediately indicator in the Execution options area, the system automatically converts all convertible orders and/or automatically transfers all transferable orders to the OLTP system.

Result

The system sets a conversion indicator for the convertible purchase requisitions and planned orders. The orders planned for conversion are transferred to the OLTP system, and are automatically converted to purchase orders or production orders.

The system transfers the transferable purchase requisitions and planned orders to the connected OLTP system.

Subcontracting PReqs and purchase requisitions for OLTP scheduling agreements cannot be automatically converted in the OLTP system.

To convert these purchase orders into purchase orders and/or scheduling agreement schedule lines, use the Create Purchase Order using Assignment List function in the OLTP system.