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Function documentation Setting the Delivery Completed Indicator  

Use

The delivery completed indicator tells you whether additional deliveries are to be expected for a purchase order. If the delivery completed indicator is set, the system sets open purchase order quantities to zero even if purchase order quantities have only partially been delivered. The item or stock keeping unit is then considered delivery completed.

In the AFS system you have the following options for setting the delivery completed indicator:

  • You can set the delivery completed indicator at item and SKU level.
  • The system can automatically set the delivery completed indicator. The automatic setting of the delivery completed indicator is dependent on
    • the specified
underdelivery and overdelivery tolerances.
  • the logic you have set in Customizing, which describes the dependency between the delivery completed indicator at item and SKU level.
    • The delivery completed indicator can be manually set at any time. The manual entry of a delivery completed indicator overrides the automatic setting of the delivery completed indicator.

    Note

    You can set the delivery completed indicator in the goods receipt and in the purchase order. The system updates a delivery completed indicator that has been set in the goods receipt in the purchase order. You can manually set the delivery completed indicator in the purchase order. This way you can, for example, close purchase order quantities that have been open for a long time and for which you no longer expect a delivery, without re-creating a goods receipt.

    Features

    To enter a logic for the automatic setting of the delivery completed indicator in the goods receipt, choose in Customizing AFS ® Materials Management ® Global materials management settings. Here you can specify one of the following strategies in the group box Delivery complete indicator:

    • Delivery completed indicator at purchase order item level
    • (radio button PO item tolerance)
      • If you choose to use this logic, the system sets the delivery completed indicator at item level as long as the delivered total quantity of an item is within the underdelivery tolerance.
      • By setting the delivery completed indicator at item level, purchase order quantities will be flagged as delivery completed independently of whether the delivered quantities of the individual SKUs are within the underdelivery tolerance.
      • If the delivered quantity is not within the tolerances and the system can therefore not set the delivery completed indicator at item level, it will set the delivery completed indicator for those SKUs whose delivered quantity is within the tolerances.

    Example

    If you select the radio button PO item tolerance, the system would set the delivery completed indicator such in the following example:

    This graphic is explained in the accompanying text

    For the item Women’s T-Shirt the DCI-Id would be set because the delivered quantity of 90 pieces is within the underdelivery tolerance of 10 percent. Since the DCI-Id is set at item level, the delivery completed indicators for the SKUs Yell/L and Blue/M would also be set, despite the fact that the delivered quantity of 45 pieces exceeds the tolerance of 5 percent.

    For the item Men’s T-Shirt the DCI-Id would not be set because the delivered quantity of 90 pieces is not within the underdelivery tolerance of 5 percent. The delivery completed indicator for both SKUs Blck/L and Blue/XL would be set.

    • Delivery completed indicator at SKU level (radio button DCI for all SKUs)
      • If you choose to use this logic, the system first checks for all SKUs whether the delivered quantities are within the underdelivery tolerance and then sets the delivery completed indicator accordingly.
      • If all stock keeping units of an item can be flagged as delivery completed, the system also sets the delivery completed indicator at item level, independent of whether the delivered total quantity is within the underdelivery tolerance.

    Example

    If you select the radio button DCI for all SKUs, the system would set the delivery completed indicator in the example below as follows:

    This graphic is explained in the accompanying text

    Although the delivered quantity of the material Women’s T-Shirt is within the underdelivery tolerance, the delivery completed indicator would not be set at item level because the delivery completed indicator for both SKUs Yell/L and Blue/M could not be set.

    The delivery completed indicators for the SKUs Blck/L and Blue/XL would be set for the item Men’s T-Shirt. As a result, the DCI-Id would also be set at item level, although the delivered quantity of 90 pieces is not within the underdelivery tolerance.

    • Delivery completed indicator SKU and item level
    • (radio button SKUs and tolerance)
      • If you choose to use this logic, the system checks for all SKUs whether the delivered quantities are within the underdelivery tolerance and then sets the delivery completed indicator accordingly.
      • The system will only set the delivery completed indicator at item level if all SKUs of an item can be flagged as delivery completed and the delivered quantity is also within the underdelivery tolerance.