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Function documentation Goods Receipt / Invoice Receipt 

Use

In Inventory Accounting, goods receipts and invoice receipts are not transaction-based. Instead, they are settled at period-end close.

With goods receipt postings, an offsetting entry for the total inventory value is made to the GR/IR clearing account. This posting is made in Inventory Accounting and also transferred to classic SAP Accounting.

Note

For more information, see Goods Movements.

Prerequisites

To make it possible for the GR/IR clearing account to be cleared for milestone invoices or partial deliveries, the system also stores the quantity in the order unit in the GR/IR journal.

Note

This quantity information alone enables you to recognize that some of the postings have already been cleared.

You have entered an inventory price for all materials (including materials that are not valuated).

Features

Invoice verification posts the invoice amount (without taxes) to the GR/IR clearing account, both in classic SAP Accounting and in Inventory Accounting. Payables are posted only in classic SAP Accounting.

GR/IR clearing balances the GR/IR clearing account to zero for cleared order quantities. The balance of the GR/IR clearing account representing the variances between the purchase order price and the invoice price is posted to price differences, inventory, or the account assignment as an offsetting posting.

The system valuates in accordance with the selected valuation procedure. GR/IR is valuated with the purchase order price. The offsetting item is valuated with the standard price (to inventory and to price differences if necessary) or the purchase order price (such as with MAP), P&L based on the account assignments.

Taxes are not posted until the invoice is received.

Activities

If the quantities in a goods receipt differ from those in the corresponding invoice, you still need to manually clear the balance on the GR/IR clearing account using the account maintenance transaction in MM:

ExampleQuantity Variance Between Goods Receipt and Invoice

Business Transaction

Order Unit

Valuation Unit

Reference Unit

Local Currency

Purchase order

100 pc

 

 

EUR 10,000

Goods receipt

-100 pc

-1,100 kg

 

EUR -13,200

Invoice

90 pc

 

 

EUR 11,000

Account maintenance

10 pc

 

 

 

GR/IR clearing

100 pc

 

1,100 kg

EUR 2,200

In account maintenance, the invoice quantity is adjusted to match the goods receipt quantity. This change in quantity updates the data in the GR/IR journal.
The reconciliation of the values is then posted at the next settlement run.

Note

In the example above, the invoice receipts are shown with a positive sign (debit) and goods receipts with a negative sign (credit).

Create Purchase Orders

You still create purchase orders only in Materials Management (MM-PUR).

Goods Receipt for Purchase Order to Warehouse

As before, use Goods Receipt for Purchase Order (transaction MIGO) to post goods receipts for purchase orders. 

You can enter the quantity for goods receipts in both units of measure. If you enter the quantity in the base unit only, it needs to be converted into the valuation unit using the planned conversion factor in the material master.

Note

For more information, see Entering Incoming Invoices.

Goods Receipt for Purchase Orders with Assignment

Goods receipt postings for assigned purchase orders for production and process orders must always be valuated. Non-valuated goods receipts are not supported.

Invoice Verification

Invoice verification still takes place in classic SAP Accounting (logistics invoice verification). Since goods receipts are always posted in Inventory Accounting, invoice verification is based on the assumption that no goods receipt has yet been posted for the purchase order (applying the principle invoice receipt before goods receipt). For this reason, the complete invoice amount (without tax) is posted to the GR/IR account.

Updates of the GR/IR journal do not always post both quantities and values:

-  GR/IR account maintenance: update quantities only, no values

-  Subsequent debits/credits: do not update quantities (or a quantity as a reference quantity); the reference quantity is saved to the inventory account (vendor).

-  Credit memo/reversal: Both quantities and values are updated (the GR/IR update corresponds to the invoice update).