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Function documentationReversal of Settlement Documents 

Use

This function is used to reverse settlement documents.

Integration

It is part of the Sales Agent Settlement application area and is accessed as follows:

Function

Menu path

Reverse individual documents

Logistics ® Advertising Management ® Billing   ® Sales Agent Settlement ® Reverse 

Reverse collective processing runs

Logistics ® Advertising Management ® Billing ® Sales Agent Settlement ® Collective Processing ® Reverse

Prerequisites

You have made all the relevant settings in Customizing:

Prerequisite

Menu path

General settings

SAP Media ® Advertising Management ® Settlement ® General Settings

The reversal billing document type has been defined and recorded in the billing type in the reversal reference document.

SAP Media ® Advertising Management ® Settlement ® Sales Agent Settlement ® Definition of Billing Document Types

You have defined number ranges for collective settlement processing runs and assigned collective processing group types.

You cannot reverse a sales agent assignment unless settlement has already been performed.

Features

Function

Processing method

Use

Reversal in dialog

Online

The system generates a list of selected settlement documents. The user selects the settlement documents for reversal and generates provisional reversal documents. The user then updates the documents in a subsequent step.

 

In the background

The system generates and updates reversal documents from a selection of individual settlement documents. This function can be used to reverse large numbers of individual documents.

Reverse collective processing runs

Online

The system generates and updates reversal documents from a selection of settlement collective processing groups. The user has no influence over the reversal process. The function can be executed online. However, it is advisable to choose background processing if large-scale reversal transactions are involved.

 

In the background

The system generates and updates reversal documents from a selection of settlement collective processing groups. The user schedules a batch job to perform processing.

 

Posting status of settlement and reversal documents

Settlement documents that have already been transferred to Accounting retain their original posting status following reversal. The original posting status of the settlement documents transferred is usually C Posting document has been created. The reversal document also has the posting status C. Settlement can be repeated for reversed sales agent assignments.
Settlement documents that have not been transferred to Accounting have the posting status E: Billing document has been completed by reversal. The reversal document also has the posting status E. Settlement can be repeated for reversed settlements.

Display reversal reference

You can display the respective reference document for a reversal document or reversed billing document as follows:

Access

Document level

Menu path

Display/change settlements

Header detail

Environment ® Reversal reference

 

Assign collective processing group numbers

The system assigns a collective processing group number to reversal lists during reversal of individual settlement documents and when reversing entire collective processing runs. The collective processing group type corresponds to the reference document of the reversed collective processing run.