Extracting Rental Spaces 

Definition

Detailsicht

Space, with a flexible size, that you have to extract from a pooled space.

 

Prerequisites

You first have to create a pooled space that has the usage type you need (office, for example).

Note

The rental spaces you extract from the pooled space all normally have the same usage type as the pooled space. However, it is possible to assign additional usage types to a usage type in Customizing. These usage types are then available for selection when you extract rental spaces from a pooled space. Choose

SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Master Data ® Usage View ® Rental Object ® Usage Types ® Usage Types Allowed for Rental Spaces per Pooled Space

Example: You assign additional usage types, Open plan office and Single office, to the Office space usage type. Then you can extract rental spaces for single offices and open plan offices from a pooled space with the Office space usage type.

 

Procedure

There are three ways of extracting a rental space from a pooled space:

How?	Where?	To Do
Define rental space as a rental object	Process Rental Object: Rental Space	You create one or more spaces as rental objects. You have to define the size and type of space before selecting it directly from the pooled space. The system then creates the new space from the pooled space. The size (measurement) of the pooled space is automatically reduced by the size of the extracted space. (see Procedure)
Define rental space in the contract	Process Contract	First you create a new contract. On the Objects tab, assign the objects to be rented to the contract. To do so, choose  with the quick info text Extract Rental Spaces in the table. (see Procedure)
Define rental space from the pooled space	Process Rental Object: Pooled Space	You can also extract rental spaces directly from a pooled space (Rental Object Relationship tab). (see Procedure)

 

 

...

Manuelles Anlegen einer oder mehrerer

Automatisches Anlegen durch Zuordnung eines Teils des Flächenpools zu einem Vertrag

If you wish to rent a complete pooled space (for instance, all offices in one wing of a building) to one tenant, you first have to create a rental space for the complete pooled space. A pooled spaced itself cannot be leased out as a rental object.

 

Procedure

To simplify the process, use the Create with Template  function. This function creates a rental space, using the data of an existing one. You can change this data to meet the needs of the new rental space.

 

If you do not use the Create with Template function, choose  with the quick info text Create Object and the required usage type on the initial Rental Object screen. In the next screen you define the rental space.

 

      1.      Enter the company code, business entity, building or property, and in the Rental Object field the pooled space from which you wish to extract the space.

      2.      The external usage type and the measurement type (for instance, office space) of the pooled space are defaulted by the system.

      3.      Enter usage type of the rental space and the date starting on which the space is valid. Enter the size of the space.

      4.      Choose  with the quick info text Find Pooled Spaces.

      5.      In the table, the hierarchy of the pooled space  is displayed with its validity date and available measurement .

       6.      Choose  with the quick info text Extract RSpace from Measuremt. On the right-hand side of the screen you see a table. You see:

§         Total area of the pooled space

§         One or more measurements (such as office space) defined in the pooled space with its total capacity, the amount for the rental space you want to extract and the measurement amount available after the extraction

The system shows a light bulb icon next to the main measurement. The default value is the measurement that you chose when extracting your rental space. You can change the main measurement in the Distribute Measurements section by entering the rental space you want and choosing  with the quick info text Execute. If you wish to change another measurement, click on the line in the empty field Main measurement until the light bulb is displayed. Now you can change the measurement.

 

       7.      To name a new rental space, double click on the Rental Space field in the Rental Spaces - Details table. You can then enter a name in the New Rental Space line below the table.

 

       8.      Choose  with the quick info text Execute at the bottom of the screen. You now return to the Create Rental Space screen where you can enter further data such as conditions, posting parameters and settlement companies. You can see the measurement amount of the rental space on the Measurements tab.

The conditions belonging to the pooled space are inherited directly by the rental space.

 

Display Pooled Space

On the Rental Object Relationship tab page, the pooled space is displayed with its measurement amounts and validity period.