Processing Pooled Spaces 
Definition
Space, from which you can extract smaller spaces for rental (rental spaces). A pooled spaced cannot be leased out itself as an independent object.
You have to create a pooled space to be able to lease out rental spaces.
Rental units, on the other hand, are created without a pooled space.
Use
A pooled space cannot include space in multiple buildings or properties. For example, if you want to assign a contract rental spaces with the usage type “office space,” and the rental spaces are in different buildings, you have to create a separate pooled space for each building.
The pooled space can be assigned to any non-occupancy contract (such as a lease-in or service contract), but not to an occupancy contract (lease-out). In order to assign it to an occupancy contract, you have to convert it to a rental space first. The procedure is described in Extracting Rental Spaces.
Exception: You can assign a
pooled space as a rental object to a lease-out for information only.
For more information on informational assignment in the contract, refer to Creating and Assigning Objects in Real Estate Contracts.
Procedure
You can create, change and display a pooled space. Below follows a description of how to create a pooled space.
In the SAP menu, choose:
Accounting
® Flexible
Real Estate Management
®RE
Navigator
® Rental
Object
®
.
Select Pooled Space in the Rental Object Type field, and enter the usage type.
Enter the company code and the business entity.
Depending on the parameter
setting in Customizing, the number of the pooled space can be assigned
externally or internally.
General Data tab
Enter the number of the building or property the pooled space belongs to.
The validity period is automatically inherited from the superior object. If the pooled space should have a different validity period, enter this in the Valid From and To fields.
When you create a pooled space, the address of the superior usage object is automatically adopted. However you can enter a different address here.
The more details on the address you enter in the dialog box, the faster the system will work. If the system has already stored several addresses for the client, a dialog box displays an overview of the existing addresses that match your selection criteria.
The system automatically
releases rental objects for account assignment.
Fixtures/Fittings tab
Here you define the data on the fixtures and fittings and location of the rental object. Since changes to fixtures and fittings characteristics made in the master data of the building are not inherited automatically, these have to be entered or deleted manually in the rental objects themselves.
You
have the option of defining time-dependent characteristics for your rental
objects. Insert characteristics in the table by choosing 
with
the quick info text Insert Characteristic. Define the validity period
for each characteristic in the detail screen. You can access and process the
detail screen of each characteristic by choosing 
with
the quick info text Previous Entry and 
with
the quick info text Next Entry.
In
display mode, you can call up validity periods by choosing 
with the quick info text Current Time
Slot and 
with the quick info text Complete
Period.
For more information on time-dependent entries, see Management of Time Slots.
Measurements tab
Here you assign measurements to the pooled space (this is a prerequisite for subsequently extracting rental spaces).
In
display mode, you can call up validity periods by choosing with the quick info text Current Time
Slot and with the quick info text Complete
Period.
For further information on time-dependent entries, see Management of Time Slots.
Option Rates tab
On this tab page you define methods for option rate determination. The method that has been defined in Customizing as being the default method is defaulted by the system here. However you can change this setting under Option Rate Detail.
Posting Parameters tab
For more information, refer to Posting Parameters.
Conditions Tab
The rental object conditions are available as default values on the contract. You can change the conditions on the contract.
You define condition types in Customizing. Choose:
SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Conditions and Flows ® Condition Types and Condition Groups ® Condition Types
If
conditions exist, the system generates a cash flow that you
can display by choosing 
with the quick info text Cash
Flow.
By
choosing with the quick info text Current Time
Slot and with the quick info text
Complete Period you can access the Management of Time
Slots function.
Rental Object Relationship tab
In
this table all rental spaces are displayed that you extracted from your pooled
space. You can navigate to the master data of the rental spaces and delete
rental spaces if they are not yet saved. By choosing 
Extract New Rental Space you can
extract further rental spaces. The procedure is described in Extracting Rental
Spaces.
Settlement Companies tab
The automatic assignment of external settlement companies is processed here. The table displays the name of the accounting company and the consumer number (identification of the real estate contract used by the settlement company). You can change the number manually.
You first have to assign the
pooled space to a settlement unit that is intended for data exchange with
external settlement companies (Date Exchange
Settlement Unit).
Details on external settlement companies are defined in Customizing. Choose:
SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Service Charge Settlement ® External Settlement ® Characteristics of External Settlement Companies
Partners tab
Here you can assign business partners who have a relationship with the rental object, and navigate to the business partner master data.
For more information on the SAP Business Partner, refer to the documentation.
Plant Maintenance tab
You make settings in Customizing to determine whether a functional location is automatically created in Plant Maintenance when you create a rental object. To do this, choose:
SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Master Data ® Usage View ® General Settings for Object Types of the Usage View ® PM Integration: Settings per Object Type
It is possible to create (and delete) more functional locations manually in addition to the automatically generated one.
Link to Architecture tab
Here you can establish or remove the link between the pooled space and an architectural object.
For more information on linking usage objects and architectural objects, refer to Assignments Between Usage and Architectural Views.
For general information on the architectural view, refer to the documentation.
Assignment to Contracttab
A list of real estate contracts to which the rental object is assigned is displayed here. From the list you can branch to the display of each individual real estate contract.
Keep in mind the special considerations for assigning a pooled space to a contract. This is explained in more detail in the Use section above.
Resubmission tab
For more information, refer to the documentation on resubmission.