Assigning Rules to Determine Cost Data for PSA Calculation Types 

Use

Use this transaction to assign validation rules to combinations of production sharing contracts (PSCs) and production sharing accounting (PSA) products for specific calculation types.  As the system copies selected cost records from the source ledger into the PSA ledger during rollup, it uses validation rules to assign calculation types to the cost records.

The calculation types assigned to cost records during rollup are used later during execution of the PSA calculation process.  These calculation types are used to select cost records from the PSA ledger for specific types of cost calculation.   

Using Validation Rules to Screen Data for Processing

The validation rules can be defined to use the contents of specific fields in the ledger to screen data for processing. 

For example, to distinguish capital from operating expenses, you could define different rules for the capital and operating expenses. 

The rule for capital expenses could select only those entries in the source ledger that were posted to depreciation expense accounts, while the rule for operating expense could select entries in the ledger that were posted to regular expense accounts.  The selection criterion would be the account field, which both rules use.

Prerequisites

·         PSC master data is complete.  To maintain PSC master data, use the Creating Production Sharing Contracts transaction by choosing Accounting ® Production Sharing Accounting ® Master Data ® PSC Master Data (Details & Overview).

·         PSA product master data is complete.  To maintain PSA product master data, use the Creating PSA Products transaction by choosing Accounting ® Production Sharing Accounting ® Master Data ® Product Data.

·         Calculation types for delivered calculation categories are complete.  To maintain this data, use the Creating Calculation Types for Delivered Calculation Categories transaction by choosing Accounting ® Production Sharing Accounting ® Basic Settings ® Calculation Types.

All calculation types to which rules are assigned in this task must be assigned to calculation category 5 for Cost or C for Other Cost.

·         The  assignment of PSA products to PSCs is complete.  To maintain PSA product to PSC assignments, use the Assigning PSA Products to PSCs transaction by choosing Accounting ®Production Sharing Accounting ® Assignments ®Product/Venture/ET to PSC.

 

Procedure

1.       At the SAP Easy Access screen, choose Accounting ®Production Sharing Accounting ® Assignments ® Source Assignment to Calculation Type (Rollup Rules).

The Determine Work Area: Entry dialog box appears.

2.       Enter the code for the JVA company for which you are defining PSC master data in the Company code field.  To limit the selection further than company, choose Append, and then enter the desired additional selection criteria.  Then choose Enter.

The Source Assignment Calc Type: Overview screen appears.

3.       Choose New entries and enter the following data as required.

It is important to assign a rule for every cost type (that is, the calculation type) that is relevant for the PSC.  For more information, see Calculation Categories.

·         In the PSC Name field, enter the code for the production sharing contract to which the data selection rule will be assigned

·         In the PSA Prod. field, enter the PSA product to which the data selection rule will be assigned

Combined Products

If you are using a hypothetical product, known as a combined product, to combine the costs of the real products assigned to a PSC, you should assign a data selection rule to the combined product rather than to the real products for all calculation types.

·         In the Calc Type field, enter the calculation type (that is, class of costs) to which the data selection rule will be assigned

·         In the Fiscal Yr field, enter the year when the rule first becomes effective

·         In the From Period field, enter the accounting period in which the rule first applies

·         In the Rule field, enter the code for the data selection rule

4.       Save your entries.

Result

Distinguishing Different Costs for a Single Cost Category

In another step of configuring PSA calculations, you can assign different calculation schemes to multiple calculation types for the single delivered cost category (5 for Cost).  When you execute PSA calculations, the percentages defined in the schemes will be applied to the costs derived from the PSA ledger based on the validation rules you assign to calculation types for cost in this step.  In this way, the validation rules assigned in this configuration task work in conjunction with user-defined calculation types to distinguish different types of costs for the single delivered cost category.

Example

Continuing the example of differentiating between capital and operating expenses, different rules could be assigned to the calculation types for capital and operating expense for the combination of:

·         PSC_1

·         product OIL

As a result of the application of these rules, different calculation types would be assigned to the cost data rolled up to the PSA ledger from the source system.  These different calculation types would later be used to select cost data to be included in specific types of PSA cost calculations.

The user-defined calculation type 25 is assigned to the delivered calculation category 5 for Cost, and it is intended to be used for capital expense.  The calculation type 27 is also assigned to category 5, but it is intended to be used for operating expense. 

The rule CAPEX_RULE uses account as a criterion for assigning the calculation type 25 to cost data as they roll up to the PSA ledger.  Specifically, this rule selects entries posted to expense accounts to which depreciation expenses for assets are posted.

The rule OPEX_RULE also uses account as a criterion for assigning calculation type 27 to cost data as they roll up to the PSA ledger, but this rule selects entries posted to general expense accounts, not to accounts used for posting depreciation expense.

The rules would be assigned to the user-defined calculation types for a combination of PSC and product by means of the following entries on the Source Assignment to Calc Type: Overview screen:

PSC Name	PSC Prod.	Calc Type	Year	Per.	Rule
PSC_1	OIL	25	2000	1	CAPEX_RULE
PSC_1	OIL	27	2000	1	OPEX_RULE

 

When the PSA rollup process is executed, the following cost records in the Joint Venture Accounting source ledger 4A, the JVA summary ledger based on table JVTO1, would be copied to the PSA summary ledger 4P, which is based on table JVPSC01T.  As a result of the application of the validation rules for capital and operating expense discussed above, the calculation types would be added to the 4P records as indicated in bold:

JVTO1/4A

 

Joint Venture	Equity Group	Account	Description	Cost Center	Trans. Curr. Per. 2
JV1	EG1	669000	Depreciation	JV1_CC1	2,500
JV1	EG1	611000	JVA-Repairs	JV1_CC1	5,000

 

 

JVPSC01T/4P

 

PSC	Product	Joint Venture	Equity Group	Account	Description	Cost Center	Calc. Type	Trans. Curr. Per. 2
PSC_1	OIL	JV1	EG1	669000	Depreciation	JV1_CC1	27	2,500
PSC_1	OIL	JV1	EG1	611000	JVA-Repairs	JV1_CC1	25	5,000