Entering content frameComponent documentation Closing Operations Locate the document in its SAP Library structure

Purpose

This component enables you to prepare and execute all activities for year-end closing: the transfer of open commitments (commitment carryforward) and a different transfer of budget that was not consumed (budget carryforward of residual budgets) from old fiscal years into the new. You use the closing operations to display budgets and assigned values by period.

This graphic is explained in the accompanying text

Notes on Implementation

You perform the closing operations in a series of steps, which you must carry out in sequence.

The commitment carryforward always reflects the current state of the data in the Funds Management feeder systems. However, there is no automatic link to the closing operations in other components. This means that changes made to documents in other components are not reflected in Funds Management after you have carried out the closing operations in Funds Management. For this reason, we recommend you do not carry out Funds Management closing operations until you have completed the closing operations in the other components.

It is not necessary to execute closing operations for the fiscal year change if you do not use the period-based commitment update. If you do not, budget already used remains in the old fiscal year and cannot be used in the new fiscal year. Open commitments are correctly reduced in the old fiscal year if you process them further in the new. (For example, a purchase order from 1999 can be reduced by an invoice arriving in 2000.)

The carryforward from commitments and budget is, in principle, dependent on the Update Profile chosen. Specified in the update profile is whether a carryforward is even possible and for which value types (e.g. purchase orders, earmarked funds, invoices) a carryforward may take place.

Features

You can simulate the tasks to be carried out at the fiscal year change and can schedule them for different dates, regardless of when your fiscal year actually ends. Several programs are available for completing this task for the commitment carryforward and budget carryforward. For more information, read Programs for Closing Operations.

You can close open commitment (open commitments such as purchase requisitions, purchase orders or earmarked funds) before the commitment carryforward and delete parked FI documents if amounts not consumed should be returned to the budget.

You can apply various selection criteria to the commitment carryforward, such as individual funds centers, particular FM account assignments, or individual documents. The definition of carryforward parameters and carryforward rules allows you to exclude many value types or FM account assignments from a carryforward or to carry out account assignment changes. In general only those documents are transferred into the fiscal year, which can be reduced by other documents. This applies to both the payment budget and to the commitment budget.

You can reverse the commitment carryforward for individual documents.

You can carry forward budget into the new fiscal year, which has become available due to a commitment carryforward into the new year.

By defining carryforward parameters and rules, you can control residual budget carryforwards individually, thereby ensuring that changes to the organizational structure are taken into account. In the new fiscal year, you can distribute the residual budget to one or more receivers. It is possible to carry forward partial amounts.

If you work with funds and have allocated an overall budget across several fiscal years, the balance carryforwards in funds will allow for an overview of the balances in the funds. Unlike the commitment carryforward, this involves summarizing and carrying forward actual data.

You can schedule, manage and monitor activities for year-end closing in Funds Management with the Structure linkSchedule Manager

See also:

Example commitment carryforward/budget carryforward with commitments

 

 

 

Leaving content frame