Recording Actual and Commitment Data (SAP Library

Recording Actual and Commitment Data

Purpose

Funds Management (FI-FM) uses data from various application components in the SAP System, particularly Financial Accounting (FI), Materials Management (MM), and Human Resources (HR), to reproduce certain business processes.

Posting data from other components flows into Funds Management where it is recorded as commitment or actual data and can be displayed in the information system. For example, posting an invoice receipt leads to payment obligations being updated in Funds Management.

Funds Management differentiates the data according to how advanced processing is in the system. All data which is entered up until the point of invoice receipt or invoice issue is commitment data, such as purchase orders and purchase requisitions. All other data is actual data. Data is recorded on the basis of one of the update profiles delivered with the system.

This component supports the integration of Funds Management with other R/3 components to suit your requirements.

Integration with Other Components

This graphic is explained in the accompanying text

Features

Integration with Other Components in the R/3 System

Integration	Requirement
Financial Accounting
G/L account postings	General Ledger Accounting (FI-GL)
Accounts payable	Accounts Payable (FI-AP)
Accounts receivable	Accounts Receivable (FI-AR)
Asset postings	Fixed Assets Management (FI-AA
Travel expenses	Travel Management (FI-TV or PA-TV) Personnel Administration (PA-PA)
Controlling
Actual assessment Actual line item reposting Actual primary cost reposting Actual distribution Indirect activity allocation Order settlement Actual accrual calculation Actual activity allocation	Overhead Cost Controlling (CO-OM)
Materials Management
Purchase requisition Purchase orders	Purchasing (MM-PUR) External Services (MM-SRV)
Goods receipts Goods issues	Inventory Management (MM-IM)
Invoice receipts	Invoice Verification (MM-IV)
Plant Maintenance
Plant maintenance orders	Maintenance Processing (PM-WOC)
Sales and Distribution
Billing	Sales (SD-SLS) Shipping (SD-SHP) Billing (SD-BIL)
Human Resources
Payroll accounting	Payroll Accounting (PA-PY) Personnel Administration (PA-PA)

Postings which cause expenditures in the R/3 System or lead to a payment commitment cause a number of documents to be generated in Funds Management. To generate them, the system uses information from the financial accounting document which, for example, is generated when a purchase requisition or purchase order is generated. For postings in other components to be passed on to Funds Management, you must use General Ledger Accounting (FI-GL).

Integration with Other PSM-FM Components

When you post documents in the Funds Management feeder systems, they are subject to the active availability control.

The Materials Management (MM) component is used for processing purchase orders. PSM-FM is fully integrated with MM. When you post a purchase order, availability control checks whether sufficient budget is available. If it is, the posting data is passed automatically to Funds Management and displayed in the information system as expenditures, under "Purchase orders". If there is not enough budget, the system rejects the purchase order.