Off-Cycle Activities (PY-XX-OC) (SAP Library

Off-Cycle Activities (PY-XX-OC)

Purpose

As an addition to regular payroll, which carries out payroll at fixed regular intervals, this function enables you to carry out specific off-cycle payroll activities for individual employees on any day.

You can issue a check to replace payments that were originally made to an employee by check or by transfer but which the employee did not receive, or if the check is in an unusable condition (for example, torn).

You can reverse payroll results that were created by a regular or off-cycle payroll run.

You can enter a check number into the system retrospectively for a payroll result for which you have already issued a check manually.

Implementation Considerations

To implement the Off-Cycle Activities component, you must edit the Off-Cycle Activities section in Customizing for Payroll.

In the standard system, administrators that use the Off-Cycle Workbench have all authorizations for the whole transaction. To restrict authorizations, refer to the authorization object P_OCWBENCH.

Example

For example, you can give one administrator authorization to carry out off-cycle payroll runs. You can give another administrator the authorization to reverse payroll results.

For more information on authorization maintenance, refer to Users and Roles (BC-SEC-USR).

Features

The Off-Cycle Activities component comprises the following areas:

Off-Cycle Workbench

This provides a uniform user interface for all off-cycle activities.

Off-Cycle Subsequent Processing

Once you have performed a function in the Off-Cycle Workbench, the process still has to be completed. Depending on the function that you have executed, the system still has to carry out various subsequent activities. For example, following an off-cycle payroll run, a remuneration statement must be issued.

Off-Cycle Workbench

The Off-Cycle Workbench offers the following functions:

Off-Cycle payroll

The types of payroll run that you can carry out depend on the settings made in Customizing.

You can make a bonus payment to an employee for a special occasion.
You can carry out an immediate correction run if, for example, an employee’s master data was changed.
You can carry out a regular on demand payroll run for an individual employee independently of the payroll area. This is necessary, for example, if an employee was hired shortly before the payroll date and his or her data could not be entered on time.
You can run payroll for several periods in advance, if, for example, an employee is to leave the company or wants to take leave and is to receive payment for these periods immediately.
You can pay an absence, such as leave, in advance.
You can process payments that you have created in the Payroll Results Adjustment infotype (0221).

Replace a payment that was made to, but not received by an employee.
Reverse a payroll result
Assign at a later date the number of a check - that was issued manually - to the relevant payroll result.

Off-Cycle Subsequent Processing

Depending on the country, off-cycle subsequent processing is carried out using one or several batch reports. The reports are located in the Off-Cycle menu. When you start the report, you specify on the selection screen the process model that you have created for off-cycle subsequent processing. You use the process model to specify which subsequent programs the system should run, and in which order they should be run. The type of subsequent processing varies, depending on whether an off-cycle payroll result, a payment replacement, or a reversal is to be further processed.

Constraints

Off-Cycle Activities are not available in all country versions. In some countries that implement the component not all of the functions outlined here are available.