Use
In order to be able to claim additional revenue as additional budget for coverage of additional expenditures, you must maintain the general and account assignment-specific rules, which describe the relationship between revenue account assignments and expenditure account assignments in Funds Management.
A rule serves to describe for a revenues FM account assignment and a fiscal year the level at which and for which functional areas (expenditures-FM-account assignment) the expenditure budget in the payment budget and/or in the commitment budget can be increased according to the additional revenues. This enables you to define per revenues FM account assignment, which procedure is used (
Call Procedure, Distribution Procedure 1, Distribution Procedure 2 for revenues increasing the budget and which business transaction (expected revenue, customer invoice, incoming payments, down payment, revenue transfer) a budget increase permits.For the distribution procedure, the rule also determines the FM account assignment, the so-called surplus FM account assignment, into which residual revenues flow which do not increase the budget for the expenditure FM account assignments.
Integration
Budgeting and Availability Control
The active availability control can only check the assigned funds against the budget for the elements with budget, which already have their "own" budget and so carry budget independently of the revenues increasing the budget. Elements, which only have budget from revenues increasing the budget, are not taken into account in the check.
You must therefore ensure that the expenditures FM account assignments, which you assign to the revenues FM account assignments as receiver, are budgeted for. This also applies to the surplus FM account assignment(s).
If you are working with budget objects the account assignments must be marked as budget objects. If you have defined in Customizing, under Budgeting and availability control ® Availability control ® Define behavior of availability control within the hierarchy that the availability control should run against the first budget object, then these budget objects must likewise have their "own" budget.
For further information on determining the elements with budget, see Determining the Elements with Budget: Without Budget Objects and Determining the Elements with Budget: With Budget Objects
Prerequisites
You have executed the following steps in the Funds Management Government Customizing:
Make settings for distribution procedure 1 (document based)
Make settings for distribution procedure 2 (totals based)
For further information on the individual steps, see the Funds Management Government IMG in the appropriate sections.
You can implement all procedures at the same time or change the procedure for an FM account assignment mid-year. However, because procedure 1 has a different data basis than the other procedures, the following limitation applies: As soon as the first budget increase has been carried out for a revenues FM account assignment, it is no longer permitted to select another procedure.
Features
Transactions for processing the rules
Rule maintenance is performed here from the perspective of an individual revenues FM account assignment. You use this function if you want to maintain a rule for one revenues FM account assignment.
You use this function if you want to maintain a rule for one revenues FM account assignment.
Tab pages (individual and mass processing)
A rule consists of several elements that you can edit on the following tab pages. But please note here that only certain tab pages are available to you, depending on the Procedure for Increase selected.
You can assign those expenditures FM account assignments to the revenues FM account assignment here, whose expenditure budget may be increased by additional revenues.
If you usually define several expenditures FM account assignments for a distribution procedure, you also have to define which share of a revenue each expenditures FM account assignment should have by entering a percentage record. If you do not distribute the revenue completely (percentage rate < 100), the residual revenue goes to the surplus FM account assignment.
If you usually define a rule for the call procedure and the revenues FM account assignment contains a fund, you can only assign to expenditures FM account assignments that are a component of this fund.
You can define the amount of a revenue here, from which budget is increased on the expenditures FM account assignment.
The system calculates the respective revenue amount which can be claimed by the expenditure FM account assignment and which share flows into the surplus FM account assignment, from the following values:
By entering a percentage rate you can determine what share of a revenue is available for a budget increase in the expenditures FM account assignments.
By entering an interval, you can define from which amount (minimum revenue) and to which level (upper limit) revenues, which are posted to the revenues FM account assignment, expenditures FM account assignments may claim budget.
Note that a percentage entry only makes sense if you have budgeted for revenues FM account assignments. You can, for instance, define that only revenues going beyond the budgeted revenues may be claimed. You do this by entering a percentage record of 100 %.
You can choose here which business transaction permits a budget increase.
Here you define a surplus FM account assignment at variance with the default rule. The residual revenues flow into the surplus FM account assignment which should not be budget increasing on the expenditures FM account assignments assigned to the revenues FM account assignment. This includes:
If you have stipulated in Customizing that the minimum revenue is not budget increasing, it does not increase the budget on the surplus FM account assignment, but remains on the revenues FM account assignment.
You can transfer the revenues collected on the surplus FM account assignment to other FM account assignments. For examples of distributing revenues to expenditures FM account assignments and the surplus FM account assignment, see
You can assign a
Additional control data (individual and mass processing)
Using the button Additional control data you can
Additional Functions
The rules are created year-dependently. The program RFFMKT12 enables you to Copy the rules for revenues increasing the budget of one fiscal year to another so that you do not have to create new rules for every year. See the program documentation for more information.
The program Deleting the rules for revenues increasing the budget (FFMKT22) allows you to delete all existing control data for the revenues increasing the budget in an FM area and fiscal year. See the program documentation for more information.
Activities
You must reconstruct the assigned values after the first maintenance of a rule for the Call procedure or after a change thereof. Only then will the rule be considered in the checking of the active availability control. For more information on this, refer to
Restructuring Assigned Values.