Archiving Internal Orders (SAP Library - Internal Orders (CO-OM-OPA))

Archiving Internal Orders

Use

During archiving (reorganization), internal orders are written on an external storage medium and deleted from the database at the same time.

Features

Enter a date as a selection criterion for the archiving. This date is used for comparison with the date of the last change to the internal orders. It only selects the internal orders not changed since this date. The system checks to see if it may archive the internal orders selected.

The time at which internal orders are archived depends on the two residence times that you defined when customizing each of the respective order types. These residence times are given in months.

Activities

Choose Accounting ® Controlling ® Internal orders ® Environment ® Archiving ® Orders ® Archive

In the variant, you can further restrict the selection by entering:

One or more controlling areas

One or more order numbers

One or more order types

Archiving is a multi-step process:

To flag an internal order for deletion, go to order master data maintenance and choose Edit ® Deletion flag ® Set.

You can set the deletion flag in the internal order providing this does not contain actual costs or commitments. In other words, the internal order must be completely settled. This constraint does not apply to statistical orders, which you can flag for deletion at any time.

This constraint does not apply if you have stored a settlement profile for the internal order that contains the "Actual costs can be settled" or "Actual costs cannot be settled" indicators.
You can find more information in the SAP Library under Financials ® CO Controlling ® Internal Orders ® Period-End Closing in Internal Orders ® Internal Order Settlement ® Settlement ® Settlement Rule ® Settlement Parameters.

You can undo the deletion flag, providing the system has not yet set the deletion indicator. Choose Edit ® Deletion flag ® Delete.

Residence time 1 indicates the interval that must elapse between flagging the order for deletion and setting the deletion indicator.

You cannot reverse the deletion indicator.

Residence time 2 indicates the interval between setting the deletion indicator, and archiving the internal order. If the deletion indicator has already been set, the system checks (during the reorganization run) whether this residence time has elapsed. Only then does it write the internal order to an archive file and delete it in the data base.

Note

You can find further information on archiving in the SAP Library under Cross-Application Components ® General Application Functions (CA-GTF) ® CA - Archiving and Deleting Application Data.

You can find more information on archiving internal orders in the SAP Library in Archiving Internal Orders (CO-OM-OPA) in Cross-Application Components.