Project-Oriented Procurement (ProMan) (SAP Library - Project-Oriented Procurement (ProMan))

Project-Oriented Procurement (ProMan)

The Project System is one of the most integrated components in the SAP System. One area in which this is noticeable is in the internal and external procurement of materials and services. If an object is created in the Project System, documents are created in other applications.

Example

If you create a material component for a network activity, the system creates a reservation for the network or the WBS element in Materials Management. Depending on how the material is to be procured, this can lead to a purchasing requisition in Purchasing, or a planned order and then a production order in Production Planning and Control.

These documents are processed in the corresponding department. Previously this meant that the project management team only had restricted access to information that was relevant to the project, although the project triggered the document flow.

ProMan solves this problem by:

Consolidating information from the procurement process from a variety of applications in a structured and individual overview that can be configured by the user.
Enabling you to process all information from the procurement process about objects in the Project System, and execute individual procurement functions.
Giving you access to data from the Project System, Purchasing, Material Requirements Planning, Production, and Inventory Management. All objects and documents in the Project System are taken into account – both planned, and unplanned objects, and documents you have created manually.

Integration

ProMan is integrated with the following SAP components:

Materials Management
Purchasing
Production Planning and Control

Features

ProMan consists of an initial selection screen where you choose the project, and a main screen displaying the project hierarchy on the left, and different overview screens on the right, which are displayed as tab pages. The available overviews in ProMan are:

Components
Activities and elements
Quantities
Dates
Objects and documents
Stock
Deliveries

ProMan displays the following orders or documents on the overviews:

Purchase requisition
Request for quotation/bid (quotation)
Purchase order item, scheduling line, confirmation, purchase order history
Reservation
Planned order
Production order
Plant maintenance order
Material document
Delivery from project

The objects in the project hierarchy for which you can display data on the overview screens are:

WBS element
Network
Activity
Activity element
Component

The object that you select in the project hierarchy and the settings you have made in Customizing for the Project System under Material ® Project-Oriented Procurement ® Define Profile determine which overview screens are displayed.

Note

In ProMan you can see documents that have been manually assigned to an object (WBS element, network, network activity, or sales order item). Such a document could be, for example, a purchase requisition, a planned order, or a production order. This is one of the few transactions in the system where you can see such information from the project-object view.

ProMan functions can be carried out for objects in the project hierarchy and objects on the overview screens. These functions can be carried out using the context menu, the toolbars or the main menu.

Constraints

For a component or document to be displayed in ProMan it must be assigned to a project object, in general a WBS element or a network activity. For instance, you cannot track dependent requirements that are managed in plant stock, since they have no direct connection with the network. However you can see such materials in the order progress report, which you can call up from ProMan.