Entering content frameFunction documentation Settlement of Sales Order Items Locate the document in its SAP Library structure

Use

Settlement serves the following purposes:

Integration

You can use the Schedule Manager to assist you in performing the period-end closing activities. For more information, refer to the following sections:

Scheduler

Monitor

Flow Definition

Note

You cannot use the multilevel worklist of the Schedule Manager in the Product Cost by Sales Order component.

If the sales order item has no results analysis key, the settlement process accomplishes the following:

If you have performed results analysis, the settlement process transfers the following results analysis data by period:

You can settle the following results analysis data to FI and EC-PCA:

You can settle the following data to CO-PA and EC-PCA:

Note

The data is transferred to FI and EC-PCA when you settle.

If the sales order item has a results analysis key but you have not performed results analysis, the system does not settle anything.

Prerequisites

If CO-PA is active, the system generates a settlement rule when you create the sales order. The settlement rule determines whether data is settled to other objects or other areas in Controlling. In accordance with this settlement rule, the relevant data is settled to CO-PA.

If CO-PA is not active, create a settlement rule. This settlement rule that you create manually normally contains a G/L account as a receiver (such as 399999). You can also settle costs and revenues or results analysis data to objects with revenue.

Note

You can also settle the cost of sales calculated in results analysis to a fixed asset or a cost center. To do this, you must add to the allocation structure the results analysis cost elements under which the cost of sales is updated to the order.

The settlement rule includes a distribution rule for the sales order item. The distribution rule is made up of a settlement receiver, a settlement share, and a settlement type:

Settlement still takes place in each period. The revenues and the cost of sales are transferred to CO-PA by period, and the work in process and the reserves are transferred to FI.

Prerequisites for Settlement to CO-PA

For a sales order item to be settled to CO-PA, you must enter valid settlement parameters for the item. Such settlement parameters include a settlement profile, an allocation structure, and a PA transfer structure. Carry out the following steps in Customizing for Product Cost Controlling under Cost Object Controlling ® Product Cost by Sales Order ® Period-End Closing ® Settlement:

The settlement profile determines the settlement receivers (such as profitability segment or G/L account) to which the order can be settled.

The following default values are stored in the settlement profile:

The settlement profile is defaulted through the requirements class.

If you are settling the costs and revenues to a profitability segment or G/L account, you must define an allocation structure.

The allocation structure determines which costs and revenues are settled to the settlement receiver. It splits the debit cost elements and the revenue elements according to settlement assignments and assigns the settlement assignment to a settlement cost element.

Note the following when defining an allocation structure:

If you settle to a profitability segment, then:

If you settle to a G/L account, then:

Make sure that all cost elements are included in the allocation structure, including the results analysis cost elements.

To be able to pass the cost of sales, the reserves for imminent loss, and the revenue to CO-PA, you must do the following:

The PA transfer structure determines what costs and revenues are settled to CO-PA. It divides the debit cost elements according to assignment lines and assigns the assignment lines to the value fields of an operating concern.

A PA transfer structure consists of one or more items called assignment lines. You assign cost element groups to these assignment lines. In Customizing for CO-PA, you then assign the assignment lines to value fields.

When you define the PA transfer structure, make sure that it includes every debit cost element and every results analysis cost element.

Prerequisites for Transferring a Cost Component Split

You can transfer a cost component split to CO-PA if the inventory is valuated on the basis of:

Make the required settings in Customizing for Profitability Analysis under Controlling ® Profitability Analysis ® Master Data ® Valuation ® Set Up Valuation Using Material Cost Estimates ® Define Keys for Accessing Material Cost Estimates .

You do not transfer a cost component split to CO-PA if the inventory is valuated on the basis of:

Prerequisites for Settling to FI

To be able to settle capitalized costs, revenues in excess of billings, and reserves or revenue surplus by period to Financial Accounting (FI) and Profit Center Accounting (EC-PCA), you must define posting rules in Customizing for Product Cost Controlling under Cost Object Controlling ® Product Cost by Sales Order ® Period-End Closing ® Results Analysis ® Maintain Posting Rules for Settlement to Financial Accounting. These posting rules link data on the sales order item (work in process, reserves, and so forth) to the relevant G/L accounts in FI.

Features

You can perform results analysis with a number of different methods in parallel, such as revenue-based and quantity-based. You do this by defining results analysis versions.

Note the following:

If the sales order item has a results analysis key, the following results analysis data is settled to the profitability segment:

The inventory values and the reserves are transferred to Financial Accounting and Profit Center Accounting on the basis of the posting rules defined in Customizing. The settlement rule is irrelevant for the settlement of results analysis data to FI and EC-PCA.

Note

Only the difference against the last settlement is settled.

You can post the settlement on the last day of the period, or specify a different posting date. The posting date must lie within the period for which overhead is calculated.

Transfer Prices

If you are using transfer prices, you can update results analysis data in multiple valuation views. For more information, see the following section: Transfer Prices in Cost Object Controlling

Constraints

No worklist is available for the settlement process in Product Cost by Sales Order.

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