Entering content frameFunction documentation Archiving of Settlement Documents Locate the document in its SAP Library structure

The settlement documents require storage space. Once a posting period in Controlling (CO) and Accounting (FI) has been closed against further posting, the settlement documents can be archived. Be sure to include a safety margin when you specify the retention period in the settlement profile.

In Customizing for Product Cost Controlling, you use the retention period in the settlement profile to determine how long the settlement documents are kept in the R/3 System. You can:

Note

Settlement documents can be removed after the posting period in Controlling and in Financial Accounting is closed for posting. You should, however, allow a safety period before doing this because the settlement documents may still be needed for reversal of settlement and for a repeat of the period-end closing.

The reorganization involves two steps:

  1. The settlement documents are archived.
  2. The data is deleted out of the SAP System.

This ensures that data is not deleted from the database until it is actually present in the archive.

Archiving can only be carried out as a background job. You use a variant for the archiving program to determine which data is to be archived and whether the data is to be deleted from the database.

You can select settlement documents for archiving using the following parameters:

Generate archive starts a function that reads the archived data and deletes it from the database if necessary.

See also:

For more information, see the document CO Internal Orders ® CO Settlement.

If you are using cost objects or cost object hierarchies, see the following sections for more information:

External Storage of General Cost Objects

Archiving Cost Object Hierarchies

For detailed information on archiving, see the document BC Basis ® System Management ® Archiving and Deleting Application Data.

 

 

 

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