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Entering content frameProcess documentation Bill of Material Transfer 

Purpose

From the BOM for a material you can create the composition of a specification that is assigned to the material in the SAP Product Safety component.

This means that material safety data sheet shipping is guaranteed even if a material is updated that contains one or more environmentally relevant materials in its bill of material (BOM).

Example

You create materials in the SAP Materials Management component.

You can create bills of material, for example, in the SAP Production Planning component. To do this, in the SAP Easy Access screen choose Logistics ® Production ® Master data ® Bills of material ® Bill of material ® Material BOM ® Create.

Bill of material transfer includes:

  • Customizable selection of BOMs and BOM items to be transferred
Conversion of units of measurement

You can adapt the conversions to your requirements using a customer exit in Customizing for Product Safety.

  • Manual or automatic BOM transfer
  • Creating or changing a specification and its composition

A customer exit is available in Customizing for Product Safety for the entry of customer-specific data (such as dialog box, data from material).

  • Automatic data generation by the EH&S Expert

A customer exit is available in Customizing for Product Safety for the link to the EH&S Expert.

  • BOM transfer log

Prerequisites

  • In Customizing for Product Safety under Interfaces ® Import and Export you have edited the IMG section Bill of Material Transfer and fulfilled the prerequisites defined there.
  • The specifications involved (of the category substance) do not react with each other.
  • The BOM items must be assigned to exactly one specification in material-specification assignment in the Product Safety component.
  • The units of measurement for the BOM items must be specified in the same dimension (weight or volume).
  • Note

    Only the first item level of the BOM is taken into account. The BOM of a material specified in the item is not therefore exploded.

    Process Flow

    This graphic is explained in the accompanying text

    The BOM is transferred as follows:

    1. Process in the SAP Production Planning Component

    BOM posting

    When you save a BOM, the SAP System checks whether the BOM is to be included in the worklist.

    You define the check criteria for the material and for the BOM header data in Customizing for Product Safety.

    Data transfer to EH&S

    The selected BOM is placed in the worklist for the Product Safety component together with the BOM items.

    2. Process in the SAP Product Safety (EH&S) Component

    Edit worklist

    In Customizing for Product Safety you can use the environment parameter BOMBOS_WL_DIALOG to decide whether:

    • The composition is generated automatically for the BOMs
    • The worklist for the BOMs must be edited manually
    • Automatic editing

    With automatic editing, the display of the worklist is skipped.

    • If a material-specification assignment exists, the composition for the corresponding specification is generated.
    • If no material-specification assignment exists, the SAP System creates a new specification and takes the key for it from the internal number range interval.

    If a number of specifications are to be assigned to the material, an error entry is made in the log.

    • Manual editing

    With manual editing, the BOMs are displayed in the worklist. You decide yourself whether a composition should be generated.

    • If a material-specification assignment exists, the SAP System assigns the specification key to the BOM.
    • If no material-specification assignment exists, you can assign a specification manually. Otherwise, the SAP System creates a specification during generation.

    From the worklist, the following functions are available:

    • Triggering generation of the composition from the BOM
    • Deleting an entry in the worklist
    • Displaying the log
    • Resetting an error entry

    Example

    If a number of specifications are to be assigned to the material, the data record is marked as containing an error. If you reset the error, you can then manually assign a specification or allow the system to create a new specification.

    Result

    Generating the composition

    If generating a composition is triggered, the SAP System checks:

    • Which BOM items are transferred to the worklist

    You define the check criteria for the material data and for the BOM item data in Customizing for Product Safety.

    Example

    You can specify that BOM items containing the packaging for the material are not transferred to the composition of the specification.

    • Whether a specification must be created, an existing specification changed, or no data changes made

    Calculating quantities

    The quantities are calculated from the BOM items. Concentrations of the same materials are added together.

    More than one of the same BOM items are grouped together and the required quantities totaled.

    • Creating a specification

    Header data

    For the system to be able to create a specification, you must have specified the following values for the new specification in Customizing for Product Safety using the environment parameters:

    • Specification type
    • Authorization group
    • Data provider
    • Data origin

    Composition

    Using the environment parameters you can also control the following values:

    • Value assignment type of the composition
    • Value assignment usage
    • Component type

    Identifiers

    The material short text and the BOM key (material number-plant-usage-alternative) are transferred to the new specification as identifiers.

    The material short text is created in the logon language, regardless of whether the indicator for language dependency is set for the material name identifier.

    Note

    You have the option of creating additional identifiers for the other languages using the IMG activity Develop Enhancement for Entering Customer-Specific Data (customer exit C1L30002).

    Material assignment

    The material is created in the material-specification assignment.

    • Changing a specification

    Header data

    The header data for the specification is not changed.

    Composition

    The system uses the data provider, the data origin, and the usage to check whether the composition has changed and transfers the changes as necessary for the first data record found.

    Identifiers

    The system uses the identification type, identification category, and language to check whether the identifiers have changed and transfers the changes as necessary.

    Material assignment

    If the material-specification assignment does not exist, it is created.

    Log

    The process is logged so that you can track any errors that occur and correct them as necessary.

    EH&S Expert

    You can set up the system so that the EH&S Expert is started automatically after the composition was generated. This means value assignments can be created that can be derived from the composition.

     

     

     

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