The Personnel Time Management component offers you support in performing all human resources processes involving the planning, recording, and valuation of internal and external employees’ work performed and absence times. It provides other SAP applications with planning data and delivers information to business processes such as:

• Determining personnel costs
• Creating invoices
• Confirmations
• Service entry of external employees

Time Management has user-oriented interfaces that support centralized and decentralized entry and administration of time and labor data. Data can be processed centrally by administrators in the human resources department or else in individual departments by time administrators such as supervisors, secretaries, and employees themselves.

Time Management enables you to record time and labor data online or using self-service applications. The self-service applications range from the classic time recording subsystem, through Web applications, to mobile business applications. Employees can use these applications to request leave, record working times for orders or projects, for example, and display their key time accounts.

Time Management allows you to represent all company agreements, collective agreement stipulations, and legal requirements the world over. It is highly flexible, meaning that you can support new concepts such as managing long-term time accounts.

You can select the scope of functions individually within Personnel Time Management. You can:

• Manage simply leave and illness times
• Plan the workforce requirements situation
• Valuate attendance and absence times to manage time accounts and determine overtime and bonus wage types
• Process incentive wages data (such as premium and group incentive wages)

This means that SAP Time Management can be implemented by all companies who

• Want to control time management processes flexibly and efficiently
• Use time recording subsystems

You can make sure there are enough qualified employees available for the tasks at hand. If required, you can make changes to schedules and put employees at the disposal of other departments. You can simulate shift planning to check and valuate the anticipated amount of overtime, for example. You can provide employees and supervisors with planning overviews.

You are not limited to one method of time recording when entering time and labor data. There are different methods of time recording depending on the technical prerequisites, the demands on the data being recorded, and the employee's tasks:

• Your employees post their working times at external time recording subsystems. You can use the certified HR-PDC interface (which has more than 60 certified providers) for this purpose.
• Your employees use the Cross-Application Time Sheet (CATS) to record information on their working times. You can use the recorded data for further business processes in Human Resources, Logistics, and Controlling.
• Your employees use Web applications or mobile devices to record their working times and receive information about their planned and actual working times. These include applications for the Cross-Application Time Sheet, clock-in and clock-out postings, and for displaying time accounts and work schedules.
• Your time administrators, such as supervisors and secretaries, use the Time Manager's Workplace to correct and complete decentrally the time data of the employees assigned to them.
• Your time administrators in the Human Resources department use the Maintain Time Data transaction to check and complete employees’ time data centrally.

Regardless of the method chosen, the time data is subject to a number of consistency checks and is then available for evaluations.

You can enter durations (hours) or times (clock times). You are not limited to one particular concept of time data recording: You can represent different concepts in different areas of your enterprise, from recording all actual times (positive recording) to recording only deviations to the work schedule (negative recording).

You can use time evaluation to valuate time data and provide bonus and overtime wage types for SAP HR Payroll or a third-party payroll system. Time evaluation is flexible enough to accommodate even the most complex legal regulations, such as fully-automated calculation of leave and time-off entitlements in the USA, New Zealand, or Australia. This also includes legal regulations such as the Family and Medical Leave Act in the USA.

Time evaluation efficiently evaluates recorded times and checks individual company and standard working time provisions. Automatic checks for value limits minimize the effort in administrating and monitoring data thanks to the message processing function for time administrators. Time evaluation manages all kinds of time accounts, such as the flextime balance, overtime accounts, or lifetime working time accounts. Simulations enable you to valuate future work and leave entitlements.

You can use Incentive Wages to enter, prepare, and valuate payroll-relevant data for employees who are paid incentive wages or a premium wage. Both forms of payment take account of employees’ performance.

You can implement incentive wages for individuals or for groups. In individual incentive wages, the amount of remuneration depends on one individual’s performance only, whereas in group incentive wages, the result of the entire group is taken into account.

You can transfer payroll-relevant data from a logistics system to the human resources system. This is especially relevant for work confirmations from the following SAP logistics systems:

• Production Planning (PP) and Process Industries (PP-PI)
• Plant Maintenance (PM) and Customer Service (CS)
• Project System (PS)

The Time Management Information System provides users with extensive options for evaluating time data, including simple standard reports such as leave overviews and attendance checks for time administrators. You can put together datasets for human resources analysts that provide specific views of attendances and absences, balances, and wage types. The data warehouse application SAP Business Information Warehouse provides you with cross-departmental and cross-component data for analyzing time and labor data and personnel costs. It delivers important key figures for valuating productivity, costs, and absence times, for example.