Year-Dependent Master Data (SAP Library

Year-Dependent Master Data

Use

Since Release 4.01A, you can process commitment items and funds centers and their hierarchical relationships year-dependently. As standard, Funds Management Government is installed configured with year-independent master data. If you want to change to year-dependent master data, you must activate it in Customizing.

The basic advantage of working with year-dependent rather year-independent master data is that you can adjust the master data for a particular year according to your requirements. Organizational changes that you represent in the system using the commitment item and funds center hierarchies can be represented appropriately in a fiscal year and do not have any effect of previous fiscal years.

Integration

The use of year-dependent master data requires that you only configure it with certain Funds Management functions. Some of the functions that you can use for year-independent master data cannot be used with year-dependent master data.

The following table compares the functions permitted when you are using year-dependent master data with those allowed for year-independent master data:

Function		Year-independent master data	Year-Dependent Master Data
Budget Structures	Year-independent budget structure	YES	NO
Budget Structures	Year-dependent budget structure	YES	YES
Defining the Budget Structure Using Commitment Item Groups		YES	NO
Budgeting	Overall Budget	YES	NO
Budgeting	Annual budget	YES	YES
CO assignment	Year-independent	YES	NO (see note)
CO assignment	Year-dependent	YES	YES

Note

When year-dependent master data is activated, the year-dependent CO assignment is automatically activated. Although it is also possible to change the CO assignment to year-independent again, it is not recommended that you work with a combination of year-dependent master data and year-independent CO account assignment.

Prerequisites

Conversion to year-dependent master data

If you have previously been productively using year-independent master data in Funds Management, you must a number of adjustments to facilitate the conversion to year-dependent data. Activation program RFFMMDACT leads you through this process. On the one hand, the program checks whether a conversion is actually possible and, on the other hand, it informs you which changes you must make to the master data, in order to be able to change to year-dependent master data.

New installation

If you are newly installing component Funds Management, no major adjustments are required for the conversion to year-dependent master data, if you execute activation program RFMMDACT immediately after the installation of R/3. The program will then change from the standard setting (year-independent master data) to year-dependent master data processing.

Caution

For the long-term planning of your organization, you should take note that, once you have converted to year-dependent processing, it is no longer possible to change back to year-independent master data.

Features

The following section offers an overview of the programs that you must use or are helpful for year-based master data processing.

Activation program RFFMMDACT

You require the activation program only once for the conversion to year-dependent processing. The program carries out a number of checks and activates year-dependent processing for funds centers and commitment items one after the other.

The program run is made up of 3 phases:

First, a check is made whether the existing budget data and the existing budget structure meet the requirements for a conversion and, if necessary, it establishes which adjustments you must make.

When you activate funds centers, the hierarchy variant allocated to the year-independent fiscal year "0000" is assigned to any fiscal years in which budget has already been assigned.

Note

Note that hierarchy variants that are assigned to a fiscal year can only be removed again under certain conditions. For more information, see Changing Hierarchy Variants in the Fiscal Year.

When you activate commitment items, the commitment items of variant "000" are automatically copied into any fiscal years, in which budget has already been assigned.

You execute the activation program in the Customizing of Funds Management Government under Master data ® Year-dependent master data ® Activate year-dependent master data.

For more information, see the program documentation by selecting .

Copy programs for commitment items

Copy programs support you when you transfer commitment items and their hierarchy relationships to another FM area/fiscal year. You can subsequently execute the necessary adjustments to the commitment items in the new FM area/fiscal year. You use this program regularly during the fiscal year change.

For more information, see Copying Commitment Items.

Copy programs for funds centers and hierarchy variants

Other copy programs support the transfer of funds center data to another FM area/fiscal year in the same way as copying commitment items is supported. Due to the fact that hierarchy variants are year-independent you only use these programs if organizational changes make the definition of a new hierarchy variant necessary. If this is not the case, you should assign an existing hierarchy variant for the new fiscal year.

For more information, see Copying Funds Centers.

Copy program for the budget structure

Copy program BPCARRY0 helps you to generate a budget structure in the new fiscal year. The budget structure valid before the target year is used as a reference. Consequently, you can make the necessary adjustments to the budget structure for the new fiscal year.

You execute the program under Accounting ® Financial Accounting ® Funds Management ® Master data ® Budget structure Copy from previous year.

For more information, see the program documentation by selecting .

See also:

Maintaining Budget Structure