Funded Program (SAP Library - Funds Management)

Funded Program

Definition

The funded program is a dimension in Funds Management (FM) that supplements the functional area in achieving the following:

Provide for detail budgeting and expenditure control for lower-level program without the need to include these structures in the organizational funds center structures

Allow for cross-organizational and cross-functional budgeting, control, and reporting on programs

Provide additional integration between FM, Grants Management (GM), Controlling (CO), and Project System (PS)

Prerequisites

When using the funded program in FI postings, it is not possible to enter the funded program directly. It must be derived, using rules specified in the FM derivation tool. See below for an example of how to do this.

In budgeting, you can enter the funded program directly.

Use

Note

The funded program uses much of the functionality of the Business Data Toolset (BDT). If you want to customize the funded program master data, you should be familiar with the BDT.

Example

This example illustrates how you can maintain the derivation rule necessary for using the funded program in an FI posting, and the effect this has in the posting itself.

Access transaction FMDERIVE.

The FM Object Assignment Derivation Rule: Display Strategy screen appears.

You switch to change mode and choose Create.
In the Create Step popup, check Derivation Rule.
In the FM Object Assignment Derivation Rule: Change Structure of Rule Definition screen, you make the following entries:

Source Field: WBS element
Target Field: Program in Funds Management
On the Conditions tab, specify that the Program is to be FP01.

This means that, whenever you enter a fund in a posting, the system derives funded program FP01 for that posting.

Having saved your derivation entries, you are ready to use this rule in posting documents. In our example, we will look at posting a purchase invoice.
In the Easy Access menu, choose Financial Accounting ® Accounts Payable ® Document Entry ® Invoice.
In the resulting screen, enter the following:

On the Basic Data tab:

Vendor
Amount

Invoice and Posting Dates
Relevant accounts and tax code
WBS element

When you save the document, the system issues a document number.

If you have activated the TRACE function in the derivation tool, the system tests all the derivations at this point and displays them. In our example, you would see that the system has derived Funded Program FP01 for the WBS element entered.

When you display the document, a Funded Program field is displayed, with FP01 entered.