Executing Line Item Reports Online
1. To execute a
line item report, go to the menu in the relevant component of the SAP R/3 System (Cost Center Accounting, Overhead Cost Orders and Activity-Based Accounting) and chooseInformation system
You call up the plan line item report via the report/report interface or from the basic list for period-based allocations (see
Executing Periodic Repostings or Periodic Allocations Online).
You can display line item reports by controlling area. To change the controlling area when necessary, choose Extras ® Set controlling area.
2. In the initial screen, enter the criteria according to which the line item report selects data.
– Enter an object ( cost center, order, business process), an object interval or an object group ( cost center group, business process group, order group).
– If you wish to restrict the selection to particular cost elements enter a cost element, a cost element interval or a cost element group.
– For actual and plan line item reports, enter under Posting date the date or timeframe for which you want to select data.
For commitment line items reports, enter under Expected debiting date the date or timeframe for which you want to select data. To limit the selection to open line items, choose Open items only.
– Enter the version for the plan line item report.
3. To determine the data presentation in the line item report, choose a standard display variant under Display variant or define your own variant (see
Choosing Display Variants).
4. If you require fast performance when calling up line item reports, choose Further settings and activate the Variant fields only indicator in the dialog box. This means that you can make only limited changes to the selected display variant in the line item report. The number of fields offered for selection in display variant definition is thereby reduced.
If you require the full range of variant definition, leave the Variant fields only indicator deactivated.
5. You can set the number of selected entries to a maximum limit. To do so, choose Further settings and enter under Maximum number of hits the maximum number of rows to be read from the database. In this way, you can greatly reduce the waiting times for processing.
6. The following functions are also available on the initial screen:
– You can delete entries for individual selection rows or all entries for the selection (see: Deleting Selections).
– You can restrict the selection even further, by value type and other selection criteria (see: Selecting Value Types, Setting Actual Versions, Specifying Additional Selection Criteria)
– You can save your entries in the initial screen of a variant and call them back up again when you next open the initial screen (see: Maintaining Variants).
– If you entered an object group in the initial screen, you can display it (see: Displaying Groups)
– You can read line items from the archive (see: Reading Standard Reports from Archives). To do so, choose Extras ® Data source.
7. To display the line item report online, choose Execute or Execute program.
To display the line item report online and print it immediately, choose Program ® Execute and print. If you execute the report, you can also print it later from the display screen.
For more information on displaying the line item report, see The Line Item Report Display.