Defining Periodic Repostings or Periodic Allocations (SAP Library

Defining Periodic Repostings or Periodic Allocations

Purpose

At period-end, when all costs have been incurred, you can use various allocation methods.

You can use periodic reposting, distribution, assessment or indirect activity allocation to assign primary costs from other components, as well internally allocated secondary costs, to the cost-originating cost centers.

To execute periodic reposting or periodic allocations, you must define allocation cycles. You create a separate cycle for the plan and for the actual allocation of the same allocation type .

Caution

Consumption quantities cannot be allocated in assessment.

Note

Note that distribution the system does not consider any primary costs that are planned activity-dependent.

Note

During assessment, and periodic reposting in the actual, the system automatically allocates activity-dependent costs to the receivers.

For periodic reposting in the plan, you can also specify that given activity types are allocated to the receiver cost center/ receiver activity type.

Prerequisites

Before you define periodic repostings or periodic allocations, you should specify the following:

Which object reposts or allocates the costs?
To which object are the costs to be reposted or allocated?

This means that you must define sender-receiver relationships for these allocation types.

You can make these settings in either the Cost Center Accounting menu or in the Implementation Guide for Cost Center Accounting.

Example

The cost center Cafeteria allocates its costs to all cost centers in the organization. Cafeteria is the sender and all cost centers in the organization (including the cafeteria itself) are receivers.

You can also define multiple cost centers as senders.

Note

Cost centers, orders, WBS elements, and cost objects can all be used as receivers.

Which costs or activity quantities are to be reposted or allocated?

For each sender, you define which costs or activity quantity are to be further allocated.

(see: Sender and Receiver Rules for Periodic Repostings or Periodic Allocations).

According to which criteria (receiver tracing factors) are costs or activities allocated?

At this point, you need to specify how the costs to be allocated should be subdivided. In Cost Center Accounting, the allocation keys are referred to as tracing factors for the allocation.

(see: Sender and Receiver Rules for Periodic Repostings or Periodic Allocations).

Example

The costs of the Cafeteria cost center are to be allocated to all cost centers, in line with the number of employees in each cost center. You enter the number of employees as a statistical key figures on each cost center.

Process Flow

To define a periodic reposting or a periodic allocation, carry out the following steps:

1. In the Implementation Guide (IMG), create the sender and receiver types you require for the given periodic reposting or periodic allocation.

(see: Defining Sender and Receiver Types for Allocations)

2. Define a cycle.

(see: Creating or Changing Cycles)

3. Define segments for a cycle.

(see: Creating Segments )

4. If required, define tracing factors for the cycle.

(see: Define Tracing Factors )

5. If required, define the receiver weighting factors.

(see: Define Receiver Weighting Factors )

Result

Once you have created a cycle, you can execute it.

(see: Executing Periodic Repostings or Periodic Allocations Online,

Executing Periodic Repostings or Periodic Allocations in the Background)