Entering content frameFunction documentation Document Entry in the FI-SL System 

Use

When you enter information about a business transaction into the SAP System, you enter it in the form of a document. You can enter documents in other SAP applications, directly in the FI-SL System, or with an FI-SL tool.

Note

You can set all FI-SL ledgers for delayed posting. For example, you may decide to set the ledgers to delayed posting if you have slow system performance as a result of extensive online posting transactions. When you delay document posting to FI-SL, the documents are posted in the source application first (for example, FI), and then later in FI-SL. You set this indicator in Special Purpose Ledger Customizing by choosing Basic Settings

® Tables ® Technical Help ® Maintain Update Type.

You should exercise caution when using the delayed posting function because data inconsistencies can occur if the system terminates processing during the delayed posting, making it necessary to make subsequent postings for the documents that have not been posted into FI-SL - you will need to contact your SAP consultant for this.

Note

The master data validation refers to tables GB01 and GB11 rather than the customer summary table GLU1.

Features

Document Entry via Other SAP Application Components

You can process data from other SAP applications in the FI-SL System by assigning local company codes to local ledgers, or by assigning local company codes to global companies and then to a global ledger. When you enter a business transaction for the local company code, the business transaction is transferred directly to the FI-SL Integration Manager. The Integration Manager analyzes the data and then determines to which ledger(s) the data should be posted.

By assigning activities to a ledger, you can determine which document data is posted to the ledger for a company code or global company. An activity classifies each source of data sent to the Integration Manager.

For more information about activities, see the Maintain Activities

activity in the Implementation Guide (IMG) for Special Purpose Ledger .

Note

When posting from outside FI-SL (for example, via FI or CO), the system does not check whether a period is open for posting. This check should be completed in the system from which you are posting (sender system).

You can use program RGUREC10 to transfer data from the FI System to the FI-SL System. When you start the transfer program, you can specify which data is to be transferred to FI-SL.

You can use program RGUREC20 to transfer actual data from the CO System into the FI-SL System. When you start the transfer program, you can specify which data is to be transferred to FI-SL.

Program RGUREC40 enables you to transfer the opening balance of CO statistical key figures into the FI-SL System. When you start the transfer program, you can specify which data is to be transferred to FI-SL.

With program RGUREC30, you can transfer actual data from Materials Management (MM) to FI-SL. When you start the transfer program, you can specify which data is to be transferred to FI-SL.

You can use program RKEPCU40 to transfer actual data from Sales and Distribution (SD) to FI-SL. When you start the transfer program, you can specify which data is to be transferred to FI-SL.

With program RGUREC50, you can transfer CO planning data to FI-SL. This program is mainly used for transferring CO planning data to a new ledger. When you start the program, you can specify the data to be transferred to FI-SL.

Program RKEPCU20 enables you to transfer CO planning data that has been posted to CO objects (such as cost centers, internal orders, projects, and so on) to FI-SL. When you start the program, you can specify the data to be transferred to FI-SL.

For more information, see

Transferring Data from SAP Components.

Document Entry Directly in FI-SL

If you use other SAP applications, most of your data probably comes from these applications.

You usually enter documents directly into FI-SL when you want to:

  • Enter a document in the FI-SL System without posting it in other SAP applications.
  • Carry out adjustment postings.
  • Post documents to different FI-SL versions.

When you enter a document in another SAP application, you can only post to FI-SL version 1 for actual data from FI, SD, and MM. (Beginning with Release 3.0, you can post certain CO data to a version other than version 1.) If you enter documents directly in FI-SL, you can post to other FI-SL versions in addition to version 1.

  • Manually enter additional currency amounts.

In FI-SL, if a manually entered additional currency is the same as the additional currency of the ledger to which the amount is posted, the amount is posted directly instead of being calculated. Additional currency amounts are automatically calculated when document data is transferred from other SAP applications.

  • Post statistical entries using only quantity values.
  • Post documents that do not balance to zero.

Document Entry via External Systems

In rare cases, you may need to load data into FI-SL from external systems. Examples of how to transfer data from external systems are included with program RGUREC00. With this program, you can upload data from external systems to FI-SL. RGUREC00 is only an example program and should be copied and then modified according to your requirements when you process postings. For information about loading data from external systems using RGUREC00, you should contact an SAP consultant.

 

 

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