Cash Payment with Multicurrency Cash Breakdown List 

Purpose

The system uses this process to provide all the information you need to pay the wages and salaries, in cash, to your employees. The system creates the following documents:

·        A cash breakdown list with the number of bank notes and coins in the currency that you need for the cash payment

·        A payment list that lists the individual payments for each employee

·        A list of signatures that the employees can sign after receiving the cash payment

·        Notifications to the payment recipients to inform them about the cash payment

·        A payment summary that lists the individual payments. You can use the payment summary to, amongst other things, post the wage and salary payments manually to Financial Accounting.

Prerequisites

Settings in Customizing and Accounting Master Data

·         You have set up a payment method for the cash payment. For some countries, the standard system already contains a payment method E (Cash Payment).

·         You have assigned the Payment Medium International – Notification (Report RFFOD__V) program to the payment method Cash Payment.

·         You have created a dummy house bank and a dummy house bank account. This account does not represent an account that actually exists. It represents the cash office. For some countries, the standard system already contains the house bank CASH and the house bank account CASH.

·         You have created the dummy house bank in the bank's master data in Accounting.

Settings in Customizing and Human Resources Master Data

·        You have specified that the payments, with the payment method Cash Payment, are paid from the dummy house bank account for the cash office (in Customizing for Human Resources under Payroll ® Data Medium Exchange ® Preliminary Programs for Data Medium Exchange ® Define Sending Banks).

·        In the Bank Details infotype (0009), you have entered the payment method for cash payments, for the employees whose salary you want to pay in cash.

·        If you want to make employee-specific payments to third parties, you have entered the payment method Cash Payment in the infotypes which form the basis for these payments.

Process Flow

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       1.      The preliminary program DME evaluates the entries in the Payment Information table (BT) in the payroll results for the employees, and creates a payment run which contains the payment data.

       2.      The Payment Medium International – Notification program (Report RFFOD__V) evaluates the payment data, and creates:

-         Notifications for the payment recipients (if required)

-         The payment summary

       3.      The Cash Breakdown for Cash Payment Based on Payment Method program (Report H99CMLI0) evaluates the entries in the Payment Information table (BT) in the payroll results for the employees, and creates the following lists:

-         Cash breakdown list

-         Payment list

-         List of signatures

The following graphic shows the process flow of cash payments with a multicurrency cash breakdown list.