Time Data Recording and Administration
Purpose
With the Time Recording and Administration component, you can record and manage time data effectively and efficiently. This component provides you with a comprehensive and effective business concept and related processes for manual and automatic recording of personnel times. Time recording allows you to enter employee time data for working time, leave, business trips, and substitutions using different methods. This data can be entered as clock times or in hours and can contain account assignment specifications for other SAP applications.
Implementation Considerations
By integrating the Time Data Recording and Administration, you can carry out comprehensive recording, management, and evaluation of all work-related data for your employees. You can set up all types of working time schedules, from flextime to normal working time and shift operations, and in this way, achieve the highest flexibility to support today’s working times.
By recording time data in a decentralized location, the time spent carrying out these routine activities can be put to better use, allowing your human resources are able to perform other time management tasks.
See also the sections on the
Before you start working with the Time Management component, you should have a basic understanding of HR master data, general procedures in HR, as well as the work schedule concept.
Integration
Possible Integration with Other Human Resources Components
Desired Function |
Required Component |
Evaluating an employee’s working times |
Time Evaluation (PT-EV) |
Running the payroll for an employee |
Payroll (PY) |
Planning and recording working times |
Shift Planning (PT-SP) |
Possible Integration with Other SAP Components
Desired Function |
Required Component |
Recording working times using external time recording devices |
Plant Data Collection (PP-PDC) |
Cross-application time recording for internal and external employees in Time Management |
Cross-Application Time Sheet (CA-TS) |
Employees recording their own working times |
Employee Self-Service |
Display and overview of an employee’s shift plan |
Internet Application Component |
Determining an employee’s availability for capacity planning and distribution of requirements |
Capacity Planning (PP-CRP) |
Summary of features, indicators, and units for data requirement and processing to facilitate decision-making. |
Business Information Warehouse (CA-BW) |
By integrating Time Data Recording and Administration with other components and functions, various divisions of your enterprise can have ready access to essential additional information. Similarly, Time Management also accesses additional information from these divisions, thus making the most current and relevant data from Controlling and Logistics available for the Time Management components.
Combining the Time Data Recording and Administration and Time Evaluation components ensures an optimal calculation basis. If certain times are to be paid differently, you can set up premiums, alternative payscales and so on, in the system. A different payment is then calculated if you assign an employee temporarily to a different job or position. The employee then receives any pre-defined payments, wages, premiums, and so on, that are assigned to this alternative job or position.
Features
The Time Data Recording and Administration component supports the following methods for recording time data:
Recording Exceptions to the Work Schedule
If you use this method, only time data that is different to the specifications in the employee’s assigned work schedule is recorded. Here you can record current employee data such as an employee’s illness, schedule substitutions, and make deductions from employees’ annual leave.
Additional Recording of Actual Times
In this method, all of the employee’s attendance times (actual times) are recorded, as well as any exceptions to the work schedule.
You can record actual times in one of two ways:
The actual times are electronically recorded at front-end time recording terminals and transported to the HR system during this process.
For information on the special procedures for correcting and maintaining time events, see
In this process, actual times are manually recorded and maintained using the Attendances (2002) and Absences (2001) infotypes.
It is not important here whether you record only exceptions to the work schedule, or also your employees’ actual working times manually or electronically. The same procedures are used for both.
