Subsequent Creation/Deletion of a Depreciation Area (SAP Library

Subsequent Creation/Deletion of a Depreciation Area

Use

It is recommended that you define all the depreciation areas you might need before the production start of the system. Creating a new depreciation area after the production start can really only represent a compromise.

Features

However, if a special need arises, it is possible to define a new depreciation area after the production start, and to add assets to this depreciation area (in the application menu under Tools). The values and depreciation terms in the new area will be identical to the area defined in Customizing as the reference area for value transfer, unless the new area is not set to active in the asset class.

If you want the new depreciation area to have different depreciation terms, you have to carry out a mass change after setting up the area, and then recalculate depreciation using the service program. This procedure does not change the values for closed fiscal years. It only changes values for the current fiscal year so that they do not affect retirements or transfers that were already carried out.

Procedure for Subsequent Creation of Depreciation Area

Define a new depreciation area in Customizing for Asset Accounting (see Valuation in the Implementation Guide). The new depreciation area cannot be solely for handling investment support. Define the new depreciation area so that it adopts its depreciation terms and posting values from other depreciation areas.

Check the depreciation terms in the asset class for the new depreciation area, and change them if necessary. If you do not want to manage the new depreciation area in all asset classes, set it to inactive in the asset classes in which it is not needed.

Specify in FI-AA Customizing for the individual transaction types, whether posting should always take place in the new deprecation area, or whether posting is optional. Modify especially the definitions for transaction types that only post to certain depreciation areas (such as the cost-accounting area), in case these transaction types should also take the new area into account.

If you also want to manage investment support measures in the new depreciation area, also revise the definitions of the support measures concerned (Customizing for Asset Accounting: Investment Support).

Deletion of Depreciation Areas

You can also delete depreciation areas. The area you want to delete must meet the following requirements:

It cannot be the master depreciation area (01).

There can be no asset values in the depreciation area (there cannot be any acquisition postings in the area).

The area cannot be a reference area for another area (for acquisition values or depreciation terms). If it is a reference area, you should change the definitions of the areas that are dependent on the depreciation area you want to delete (see Characteristics of a Depreciation Area).

The area cannot be used in the calculation formula for a derived depreciation area. If it is used in a calculation formula, you need to change the calculation formula for the derived depreciation area (see Derived Depreciation Areas).

The area cannot be defined for automatic posting of asset values to the General Ledger. If it is defined for automatic posting, remove the automatic posting indicator in the definition of the area (see Derived Depreciation Areas).