Application and Offer Management (SAP Library

Application and Offer Management

Purpose

This component provides the functions to find suitable applicants for vacant rental units or vice versa.

In the application, you collect the applicants' requirements with respect to the property they wish to rent as well as all data relevant to the applicants. In the rental request, you collect the requirements of interested parties regarding their rental, such as rent price, location, usage type, area factors, fixtures and fittings and rental start date. This data helps you in the subsequent rental process to assign rental requests to suitable rental units.

When creating offers based on applicant data, you have the option of using further selection criteria, such as income, credit standing and family details, to find suitable applicants for a certain rental unit.

The system generates lists of proposals from which you select suitable applicants or rental units for your offers. When you create an offer, the system automatically copies to the offer all data relevant to the applicant or to the object to be rented, while monitoring approvals or rejections and the creation of the accompanying correspondence.

As a final step, you can automatically convert offers with the applicant's approval to rental agreements.

Process Flow

I. Creating an application

You have to create an application for each applicant. You can assign as many rental requests to an application as required.

In the applicant master data (partner management), you maintain applicant criteria for Natural persons (for example, nationality, household income, number of children, annual or monthly net income). This is useful if you want to select applicants based on this criteria when assigning rental requests to a rental unit.

In the rental request, you determine the selection criteria, that is the applicant's requirements of the rental unit. These requirements may relate to the building type, district, transport connections, rent, room types, area types and size or floor location. You can create several rental requests for an application.

II. Assigning rental requests and rental units

There are various ways of making the assignment:

Assigning rental requests to a rental unit:

By means of the selection criteria and applicant criteria, the system assigns various rental requests or applications to a rental unit.

With the help of the applicant criteria, you can exclude certain applicants using the criteria (for example, monthly net income).
In this case, you have to maintain this applicant criteria in partner management of the master data (applicant/co-applicant).

You can also determine which selection criteria are generally used for the assignment ( Example).

Assigning rental units to a rental request:

By means of the selection criteria, the system assigns existing vacant rental units (system status Vacant) to a rental request.
You can activate this directly in the master data of the rental request or by using a special report.

Only the special report enables you to determine which selection criteria are used for the assignment ( Example).

Note The more detailed the data is in the master data of rental units and partners (applicant/co-applicant), then the more effectively and accurately the rental units and rental requests can be assigned.

II Creating offers

You can create offers in various ways:

Creation by means of applications

In the master data of the application (only in display mode), offers can be automatically created from the list that was generated by the assignments (see II). In this case, the partners of the application and the data from the rental unit (for example, conditions) are automatically copied into the offer.
In the master data of an offer, you can assign an application directly. In this case, the partners of the application are automatically copied into the offer.

Caution However, the system does not check whether the proposed rental unit meets the selection criteria of the rental request.

In addition, you can also create an offer without reference to an application.

Using the correspondence function, you then print the letters and the offer to be sent.

IV Changing offers into rental agreements

Offers can be changed to rental agreements automatically.

In this case, the entire data of the offer (for example, conditions) is copied directly to the master data of the rental agreement and can be further edited.

The applicant and co-applicant can be automatically changed to tenants, depending on the settings in Customizing for Real Estate.