Entering content frameProcess documentationGoods Receipt Process for Inbound Deliveries Locate the document in its SAP Library structure

Purpose

The goods receipt process for inbound deliveries is an essential part of the supply chain. This process includes the steps after creation of the purchase order: notification, the inbound delivery, subsequent putaway of goods, and the goods receipt posting of the ordered goods.

The significant advantage of depicting the goods receipt process through the inbound delivery function is that you can execute many processes in advance, even before the actual goods receipt posting takes place. You have all the necessary information beforehand because the supplier notifies you of the inbound delivery ahead of time. The inbound delivery describes exactly which materials or pallets can be received on what date and at what time.

The following functions are available with the goods receipt process for inbound deliveries:

Like the outbound delivery, the inbound delivery is a request for putaway that is sent to the warehouse. You can create a transfer order for putaway from an inbound delivery.

The batch split that is already possible for outbound deliveries is also available for inbound deliveries, since batches are often first identified in the inbound delivery.

You can use this key to configure your settings such that planned inbound deliveries are automatically created through a collective processing run.

Caution

Make absolutely sure that you do not mix up the goods receipt process for inbound delivery (for example, transaction VL32N) with the functions you already know, such as goods receipt (post) for unknown purchase order (transaction MBOA/MIGO), or cancellation of the goods receipt (transaction VL09 as opposed to MBST/MB0A). You must organize your tasks in such a way that the goods receipt posting is only executed using one of the two ways described.

Process flow

The inbound delivery process starts when the goods are staged at the vendor’s shipping point, and it ends when the ship-to party makes an acquisition posting for the goods.

  1. Create a purchase order or a scheduling agreement.
  2. The system can determine a goods receiving point.
  3. The system creates an inbound delivery automatically if you receive a shipping notification via Electronic Data Interchange (EDI).

    4. You can also create an inbound delivery manually if you do not use EDI to communicate with your supplier.

  4. Repack the goods, if necessary.
  5. Put the materials away by creating a transfer order in the warehouse.
  6. Post the goods receipt.

This graphic is explained in the accompanying text

 

 

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