Use
Legacy data transfer is the transfer of existing data from a previous system or from a manually maintained fixed asset card file. The transfer of legacy data is generally the first action after you configure the Asset Accounting (FI-AA) component and classify your assets. This task involves transferring asset master records and transactions from the start of the fiscal year up until you go live. Reconciling the balance sheet accounts takes place later in a separate step.
Below is a brief overview of the different methods for legacy data transfer. For more information, see the documentation for these functions.
Features
The table outlines the options in Asset Accounting for transferring legacy data to your R/3 System:
Transfer Methods
Method |
Recommended for … |
Constraints |
Automatic legacy data transfer using batch input |
- Large number of legacy assets (up to approx. 50 000 - 100 000 ) - when it is possible to transfer the assets in a few hours (for example, overnight) |
- No retirements when legacy transfer during fiscal year |
Automatic legacy data transfer using direct input |
Very large number of legacy assets (more than 50 000 ) |
- No retirements - No sub-numbers with group assets The system performs only limited checks. |
Automatic legacy data transfer using BAPI |
Medium to large number of legacy assets, if retirements should also be transferred |
- No group assets The format is not compatible with batch input/direct input. |
Manual legacy data transfer transaction |
Small number of legacy assets (individual assets, subsequent maintenance) |
|
Legacy data transfer using Microsoftâ Excel |
Maximum of several hundred assets |
- No retirements - No group assets - No sub-numbers - No investment support |
These statements about which method is best for which amount of data are based on our experience. Actual performance is strongly dependent on your hardware environment and system configuration.
Note that in all cases, the FI General Ledger accounts are not updated. Only the asset master data and line items are updated in Asset Accounting. Therefore, you have to reconcile the balances with the G/L accounts in a separate step.
Activities
Call of transaction and further information
Method |
In Customizing for Asset Accounting, choose Asset Data Transfer ® |
Additional documentation |
Automatic legacy data transfer using batch input |
Automatic Data Transfer ® Data Transfer Workbench: Fixed Assets |
CA Data Transfer Workbench ® Data Transfer Objects by Application ® FI Financials ® FI-AA - Assets: Data Transfer Workbench |
Automatic legacy data transfer using direct input |
Automatic Data Transfer ® Data Transfer Workbench: Fixed Assets |
FI-AA - Asset Accounting: Data Transfer Workbench |
Automatic legacy data transfer using BAPI |
Automatic Data Transfer ® Data Transfer Workbench: Fixed Assets |
FI-AA - Asset Accounting: Data Transfer Workbench |
Manual legacy data transfer transaction |
Manual Online Transfer ® Create/Change/Display Legacy Asset |
Asset Accounting ® Legacy Data Transfer ® Transfer Methods ® Manual Transfer |
Legacy data transfer using Microsoftâ Excel |
Legacy Data Transfer Using Microsoftâ Excel |
Asset Accounting ® Legacy Data Transfer ® Transfer Methods ® Legacy Data Transfer Using Microsoftâ Excel |