Payment Orders
Payment orders are created when a payment is due to be carried out (payment form created, payment transfer transmitted to the bank by DME) but the payment is not to be posted until it is shown on the account statement sent to you by your house bank.
For the period between the payment run and the point at which the account statement is processed, the line items paid must be flagged in such a way to prevent them being repaid in another payment run. It is not possible to carry out clearing or to reverse the line items either.
The payment program therefore creates payment orders. Each payment order is assigned a number unique within the client. A payment order consists of header data and line item data. The header data includes the paying company code, the payment amount, payment method, and house bank account. A separate record is stored in the line item data for each line item paid. In addition to the line item key, (document number, company code, fiscal year, line item) this record contains the gross amount, the deduction for cash discount and the withholding tax amount.
The payment order number is recorded on the payment form or in the data medium. This number appears where the payment document number would normally appear if the posting of the payment was just created by the payment program.
This number is printed on the account statement from your house bank, enabling you to locate the items paid quickly and easily from the payment order. The items are cleared when the account statement is posted.
Payment orders offer the following:
In contrast, if foreign currency payments are posted using the payment program, only those exchange rates defined in Customizing can be used. This usually necessitates additional exchange rate difference postings when the account statement is later posted and the cash receipt/cash disbursement accounts are cleared.
System Administration Changes
The standard system contains 10 number ranges for payment orders. These number ranges enable you to run up to ten payment runs in parallel.
Number Range |
Interval |
00 |
0000000001 - 09999999999 |
01 |
1000000000 - 19999999999 |
.. |
|
09 |
9000000000 - 99999999999 |
These number ranges do not need to be changed unless:
To change the number ranges, from the Accounts Receivable or Accounts Payable menus, choose Periodic Processing
® Payments ® Environment ® Payment orders ® Process number ranges.Changing the System Parameters in Customizing
If you want the system to create a payment order instead of a payment posting, you define this per payment method. The appropriate code for the payment order is entered in the country-specific data.
Payment methods for bills of exchange, bill of exchange payment requests or payment requests cannot be converted into payment orders. At present payment orders cannot be used in conjunction with enhanced withholding tax processing (withholding tax 2). For further information on withholding tax, see the documentation FI - General Topics.
To be able to select a payment order by number when posting an account statement manually, you must define the field Payment order (field name: PYORD) as a permitted selection field for clearing transactions.
If Cash Management is to be updated in the same way as it would be if posting using the payment program, you must maintain account determination in Customizing for automatic payment transactions. For the paying company code, enter a bank subaccount for the house bank, payment method, and currency. This account is not required for posting, but to determine the planning level for Cash Management.
Changes to Procedure
The payment program creates payment orders automatically. Payment orders are deleted once the open items they contain are cleared (when the account statement is posted).
When carrying out a clearing transaction, you can select the items to be cleared by payment transaction. The items belonging to the payment transactions are then selected and are active. This means that you cannot make changes manually (deactivating line items, deactivating cash discount, changing cash discount, partial payments or residual items and so on). Neither can you select further line items, unless you select them via additional payment orders.
If you carry out a clearing transaction and do not select the open items to be cleared via payment orders, the system ignores every item contained in a payment order.
To view payment orders that have not yet been completed, from the Accounts Receivable or Accounts Payable menus, choose Periodic
® Payments ® Environment ® Payment orders ® Display overview. To display an overview of payment orders you require the following authorizations for payment transactions with the activity "23":To delete a payment order, from the Accounts Receivable or Accounts Payable menus, choose Periodic processing
® Payments ® Environment ® Payment orders ® Delete. To carry out an update run of the deletion program, you require the following authorizations for payment transactions with activity "26":As a rule, you should only need to delete payment orders if forms or data media have not yet been sent or are recalled.
Dependent Functions
When payment runs are reorganized, only those payment runs are deleted for which no outstanding payment orders exist.
If you delete payment data relating to a payment run, the system prompts you as to whether there are any payment orders outstanding.
When you change documents, open items in a payment order are treated as cleared items.
When you create and delete payment orders, Cash Management can also be updated. This is true, provided (for the paying company code) you enter a bank subaccount for the house bank, payment method, and currency. You make these entries in Customizing for the paying company code and this data is used to determine the planning level. You make these entries in Customizing for the paying company code, and this data is used to determine the planning level.