Determining the Calculation Basis (SAP Library

Determining the Calculation Basis

Use

The origin of the data upon which a condition type is based during shipment costing determines the calculation basis. During shipment costing, the system determines the shipment cost items from the different calculation bases for the condition types of a pricing procedure. Shipment costing itself is carried out for each sub-item.

Prerequisites

You must maintain a suitable calculation base in the definition for the condition type in Customizing.

If you select handling units as the calculation basis, you must also specify the packaging material type so that only the relevant handling units are used for shipment cost calculation.

Features

The calculation bases are determined during shipment costing for a shipment cost item on the basis of the settings made in the condition type.

During pricing, the calculation base influences

The condition types to be considered for each sub-item

The information available for determination of the conditions

All condition bases contain information from the shipment header or shipment stage, as well as from the shipment cost item. This information includes service agents, geographical information (point of departure and destination) and shipping type, for example.

How the scale base types (gross weight, net weight and volume) are calculated

The following graphic contains examples of calculation bases.

This graphic is explained in the accompanying text

The following types of calculation bases are possible:

Deliveries

If condition types with this calculation base exist in the pricing procedure, then the system creates a shipment cost sub-item for every relevant delivery.
No information from the delivery items (such as materials) or the handling units is available.
The scale base types (gross weight, net weight, volume) refer to the corresponding information from the delivery headers.

Delivery items

If condition types with this calculation base exist in the pricing procedure, then the system creates shipment cost sub-items for every relevant delivery item.
Information from the delivery header and the relevant delivery item is available. There is no information from the handling units, however.
The scale base types (gross weight, net weight, volume) refer to the corresponding information from the delivery items.

Group of Handling Units

If condition types with this calculation base exist in the pricing procedure, then the system creates shipment cost sub-items for the sum of all identical handling units with the relevant packaging material type (also specified in the condition type).
There is no information from the deliveries or the delivery items available.
The scale base types (gross weight, net weight, volume) refer to the corresponding cumulated information from the relevant handling units.

Shipment cost item

If condition types with this calculation base exist in the pricing procedure, then the system creates exactly one shipment cost sub-item.
There is no information from the deliveries, the delivery items or the handling units.
The scale base types (gross weight, net weight, volume) refer to the corresponding information from the relevant delivery headers.

Per handling unit

This calculation basis corresponds to the calculation basis handling units, with the only difference that each handling unit is calculated individually. This calculation base is necessary for shipping packages, for example.

Handling unit including delivery item

If condition types with this calculation basis exist in the pricing procedure, then the system creates a shipment cost sub-item for every packaged delivery item and handling unit (per combination of delivery item and handling unit). Shipment costs are therefore calculated with content depending on the handling unit.
All of the information from the handling units and delivery items is available.
The scale basis types (gross weight, net weight, volume) refer to the gross weight of a handling unit per delivery item.

You can use this calculation base if, for example, you want to define a discount that applies to both delivery-related and handling unit-related shipment prices. A condition type with this calculation base can be used for every shipment cost sub-item.

Several calculation bases may be used within a shipment cost item. In performing a shipment comparison, for example, the calculation could be performed using two calculation bases. You could then compare the results. See also Shipment Comparisons.

Note

For system load and clarity reasons, we recommend selecting a calculation base that is only as detailed as absolutely necessary. For example, if only the total weight and the transportation leg are relevant, the calculation base for shipment cost items is sufficient. However, you can still distribute the costs in greater detail. The cost distribution is independent of the calculation base. For example, you can calculate shipment costs using the calculation basis for shipment cost items and distribute the costs at delivery item level. The system weights the costs and distributes them accordingly.

Caution

When defining the condition tables in Customizing (Logistics Execution ® Transportation ® Shipment Costs ® Pricing ® Pricing Control ® Define price dependencies (condition tables), you should make sure that information is not available for every field - depending upon calculation base. If, for example, you select the field Incoterms for a condition table when condition types with the calculation basis Handling units exist in the pricing procedure, there can be no information on Incoterms for the corresponding sub-item. This means that no condition records will be found for this key. For further information on the role of the condition table in pricing, see Condition Tables.