Creating a Vendor Master Record: Overview 

Before you create a vendor master record, you will have to make and check over some system settings. For more information, see the activities under Preparations for Creating Vendor Master Records in Customizing for Accounts Receivable and Accounts Payable. For more information on configuring the system, see Configuring the System Using the Implementation Guide.

Vendor master records are used by both the Accounting component and the Purchasing component. Before you create a vendor master record in Accounting, you need to make sure that the master record is not already created in Purchasing. You can use the system’s search facilities to do this. See the document Getting Started with the R/3 System for more information about these search facilities. You can also switch on the automatic duplication check to ensure that users do not create the same master record twice. For more information about this system check, see the Change message control for vendor master data activity in Customizing for Accounts Receivable and Accounts Payable. For information about system configuration, see Configuring the System Using the Implementation Guide.

The following topics explain how to create a vendor master record centrally for both Accounting and Purchasing and how to create a master record for just Accounting. Creating a vendor master record centrally involves entering data for both Accounting and Purchasing in one step. This method is possible only if you have purchased and installed the Materials Management (MM) application component. See the Materials Management (MM) documentation for more details about this.

To enter master data for the accounting department only, use the corresponding functions in Accounting.

Creating a Vendor Master Record Using a Reference

Creating a Vendor Master Record Centrally

Creating a Vendor Master Record for a Company Code

Special Features in Data Entry

Creating Head Office and Branch Accounts

Creating One-Time Accounts