Rules for Field Entries (SAP Library - Terms of Payment and Cash Discount)

Rules for Field Entries

When entering data, note the following rules:

Baseline date
In the following cases, the field contains a default value:

If you have not stored a terms of payment key in the customer or vendor master record, the document date is defaulted.

If you have stored a key for which you have defined terms of payment in the customer or vendor master record, the baseline date defined for the key is defaulted.

You can also specify that no default value is entered in the line item. By doing this, you specify that you always want to enter the baseline date manually.

Terms of payment key
You call up payment terms by entering a key in the field Paymnt terms.

If you have entered a terms of payment key in the customer or vendor master record, this key is defaulted in the document with the accompanying definitions. If you overwrite the field contents with another key, the system uses the specified definition to calculate the data, and then enters this data in the line item.

Terms of payment
If the customer or vendor master record contains a terms of payment key, the periods and cash discount percentage rates defined under this key are defaulted in the fields Days/percent. If you enter a key in the line item when entering a document, the system calculates the corresponding values and enters them in the document. You can also enter the terms of payment manually.

When entering and changing terms of payment, you must always enter day specifications in ascending order and percentage rates in descending order. Otherwise, a logical error occurs in the definition of the terms of payment, and the system issues an error message.

You have agreed the following terms of payment with your vendor:

3% cash discount for payment within 8 days

2% cash discount for payment within 14 days
No discount for payment within 30 days.

The terms of payment in the document are as follows:

Days/Per. 8 3.000/ 14 2.000 / 30

You always enter terms of payment from left to right without gaps. Otherwise, the system issues an error message.

You enter the terms of payment

3% cash discount after 14 days
Due net after 60 days

as follows:

Correct: Days/Per. 14 3.000/ 60 /

Incorrect: Days/Per. 14 3.000/ / 60

Always enter a period after which payment is due without a deduction. If you do not do this, term 1 for the cash discount applies. This means that the payment program, for example, tries to pay as soon as possible, but still deducts the cash discount amount after 15 days.

Days/Per. 14 3.000/ /

The above-mentioned fields need not be displayed on every posting transaction screen. For posting key, you can define (via the field status definition) whether these fields appear on the screen.