This scenario demonstrates how to process an FI (non-PO) invoice from a one-time vendor. In addition, the scenario demonstrates how to pay an individual invoice on demand by manually cutting a check without running the payment program.

Many companies do business with a vendor one time only. For these vendors, you may determine that it is not worth carrying the overhead cost of maintaining individual master records. As a result, you create a single generic vendor master. This master record does not contain any vendor-specific data (i.e. address information, telephone information). Instead, any time you do business with a vendor on a one-time basis, you use the generic master record and you add the vendor’s information at the time of invoice entry.

After you enter an invoice for a one-time vendor, the payment process is the same as for any other invoice.