Select language:

 Defining Overhead Structures 

Use

During the following, you will create an overhead structure for the calculation of actual accrual. You will apply overhead to the salaries. An order is to be used as an accrual object, and has already been created (order category 2, accrual order). If you do not want to create an overhead structure, you can skip this section and continue with the next one. You are not required to define an overhead structure in this chapter to be able to continue.

Procedure

  1. Call up the transaction as follows:
  2. Menu Path

    Tools

    ® AcceleratedSAP ® Customizing ® Edit Project

    Transaction Code

    SPRO

  3. Choose SAP Reference IMG.
  4. Choose Controlling ® Cost Center Accounting ® Actual Postings ® Period-End Closing ® Accrual Calculation ® Percentage Method..
  5. Choose in front of Define Overhead Structure.
  6. Select Extras ® Set Controlling Area.
  7. In the dialog box, enter the following data:
  8. Field

    Europe

    North America

    Controlling area

    1000

    2000

  9. Choose Continue.
  10. Choose Overhead Structure ® Create Structure.
  11. In the dialog box, enter the following data:
  12. Field

    Europe

    North America

    Overhead structure

    STR-XX (XX is your initials, or stands for an entry that has not yet been made)

    STR-XX (XX is your initials, or stands for an entry that has not yet been made)

    Description

    Any description

    Any description

  13. Choose Save.
  14. You return to the maintenance screen for the overhead structure.

  15. Enter the following data:
  16. Field

    Europe

    North America

    Row

    10

    10

    Base

    B-XX (XX your initials)

    B-XX (XX your initials)

  17. Choose
  18. .

    The system should now display the

    Create Base screen. If not, give the base a name that has not been used yet (the base that you entered has already been defined).
  19. Enter the following data:
  20. Field

    Europe

    North America

    Description

    Salaries

    Salaries

    This specifies the base row to which the overhead is to be applied (the base cost elements are assigned later).

  21. Choose Create.
  22. Make the following entries in the second row:
  23. Field

    Europe

    North America

    Row

    20

    20

    Overhead

    O-XX (XX your initials, or any combination of characters)

    O-XX (XX your initials, or any combination of characters)

  24. Choose .
  25. The system should now display the

    Create Overhead dialog box. If not, give the overhead a name that has not been used yet (the overhead that you entered has already been defined).
  26. Enter the following data:
  27. Field

    Europe

    North America

    Description

    Vacation bonus

    Vacation bonus

    Dependency

    BGB1

    BGB1

    The dependency defines the differentiation to be used for calculating the overheads. BGB1 is for company code/business area. This enables you to use different overhead rates according to company code and business area. If you press the F4 help key when you are in the Dependency field, the system displays a list of dependencies that you can choose from.

  28. Choose Create.
  29. Make the following entries in the 20th row:
  30. Field

    Europe

    North America

    From

    10

    10

    To

    10

    10

    Credit

    CXX (XX your initials, or any combination of characters)

    CXX (XX your initials, or any combination of characters)

    You have now defined that the overhead is to be applied to the base in row 10.

  31. Choose .
  32. The system displays the

    Create Credit dialog box. If not, give the credit key a name that has not been used yet (the credit key that you entered has already been defined).
  33. Enter the following data:
  34. Field

    Europe

    North America

    Description

    Credit Vacation bonus

    Credit Vacation bonus

  35. Choose Create.
  36. You have now defined the key that is to be used to credit the overhead. The credit key determines the credit object that you later define.

  37. Choose .
  38. If the system displays a message that says that the structure is not assigned to a controlling area, choose .

  39. Select STR-XX (your overhead structure), and choose Structure.
  40. In the following steps, you maintain the base cost elements, the overheads and the credit objects. Double-click on the Base field in row 10.
  41. Enter the following data:
  42. Field

    Europe

    North America

    From cost element

    420000

    420000

    You have now defined that the overhead is to be applied to cost element 420000.

  43. Choose .
  44. Double-click on the Overhead field in row 20.
  45. You can now maintain the plan and actual overheads according to the company code and controlling area.

  46. Make the following entries in the first row:
  47. Field

    Europe

    North America

    CoCd

    1000

    3000

    Bus. area

    1000

    1000

    Valid from

    001 1996

    001 1996

    Valid to

    001 2400

    001 2400

    Plan overhead

    35

    35

    Actual overhead

    46

    46

    You have now specified that for the cost centers in company code 1000 (3000) and business area 1000, the corresponding overheads are to be applied to the base. You can enter other company codes and business area combinations if required. In step 10, you specified BGB1 by choosing the access sequence so that you can enter the combination company code and business area.

  48. Choose .
  49. Double-click on the Credit field in row 20.
  50. In the

    Detail Screen you can maintain the overhead cost element and the accrual objects according to company code and controlling area.

    If the Business Area field is not displayed, choose Diff. Bus. area.

  51. Make the following entries in the first row:
  52. Field

    Europe

    North America

    CoCd

    1000

    3000

    Bus. area

    1000

    1000

    Valid to

    12 2400

    12 2400

    Cost element

    422000

    422000

    Order

    9AEUDE1000_P

    9ANAUS1000_P

    You have now specified the cost element to be used for posting the overhead, and the accrual object that is to be credited. You can also enter data for each company code and business area here. However, this does not have anything to do with the access sequence, but that the cross-company code cost accounting and business areas are active in the IDES controlling areas. Therefore, you need to define your own accrual object for each combination of company code and business area.

  53. Choose .
  54. You have now defined your overhead structure. The structure has not been assigned to a controlling area. This point, however, cannot be shown here, as the controlling areas 1000 or 2000 have already been assigned to an actual structure (the IDES productive structure that you should not change).

  55. Choose .
  56. The system displays the tree structure for the overhead structures. You can see that your structure is not assigned to a controlling area (this should stay the same).

  57. Remain on this screen.
  58.