13th Month Payment Reporting (Biblioteca SAP

13th Month Payment Reporting

Use

This function lets you calculate 13th month and nth month payments in line with Philippine legal and business requirements. The function can calculate the payments based on:

An employee's basic pay on a specific date

The 13th month calculation is based on an employee's monthly basic salary at a given date, for example, December 24, 2000.

An employee's average salary

The 13th month calculation is based on an employee's average monthly salary for the entire year, for example, the 2000 financial year.

As an employee's payroll results for the year are rarely available when the 13th month payment is calculated, selecting this method can result in longer processing times. In addition, this method requires you to project annual basic pay values through simulated payroll runs.

Integration

Project teams must have maintained the 13th Month and Nth Month Payments section of Customizing for Payroll Philippines.

Ensure that you have maintained evaluation class 10 for all the wage types that constitute an employee's basic salary, and cumulation class 08 for all the wage types that constitute an employee's average monthly salary. In addition, the payment wage types must be eligible for entry in the Additional Payments (0015) and the One-Time Pay Off-Cycles (0267) infotypes.

Prerequisites

To calculate 13th and nth month payments based on an employee's basic pay on a specific date, you must have maintained the Organizational Assignment (0001), Planned Working Time (0007), and the Basic Pay (0008) infotype records for the relevant date.

Features

The 13th Month Pay program (HPHCAWS0) lets you generate the following reports:

13th Month Status Report

The report displays the following information:

Company name
Company address
Accounting period
Payment date
Total number of employees selected
Total number of employees with 13th month pay
Total amount of the 13th month benefits paid
Authorized signatory
Position

The Philippines Labor Code describes this as a Report of Compliance to PD 851. The report must be submitted to the nearest Regional Labor Office before January 15 of each year.

13th Month Detailed Payment List

This report is generated in ABAP List Viewer (ALV) format and contains the following information:

Personnel number
Employee name
13th month amount paid
Payment date

To display the following additional information, choose Current display variant:

Employee status
Start date
End date
Infotype used
Previous 13th month paid
Monthly salary
Pro-rate factor
Nth month multiplier

Error List

Issues a list of error messages for processing errors.

Activities

After running the 13th Month Pay program, you run the Batch Input program to update infotype 0015 or 0267.

When the 13th month amounts have been entered in either infotype 0015 or 0267, you can run a regular or an off-cycle payroll run. If you perform an off-cycle payroll run, ensure that the off-cycle reason and the payment date match the details entered in the 13th Month Pay program.

See also:

Executing 13th Month Payment Reports