Processing Personnel Time Events 

Use

This function controls the processing of personnel time events recorded in a time recording system.

The data required for checking data is downloaded to the time recording system. The time events recorded by the time recording system are then uploaded to SAP T ime Management.

Integration

You can also use this function to activate Different Payment and Cost Assignment.

You can also set up the connection from external time recording systems using sequential files. The sample Upload Time Events from Sequential Files (RPTEUP10) report is provided for this purpose. The sample Download Mini-Master Record to Sequential Files (RPTEDO00 ) report provides the time recording system with HR mini-master records.

Prerequisites

To provide the system with data, the following functions must be set up, that is, the reports must be scheduled as background jobs or set to run manually.

To run the reports manually, either choose Human Resources ® Time Management ® Administration ® Environment ® Subsystem Connection or Human Resources ® Time Management ® Incentive Wages ® Environment ® Subsystem Connection.

Features

There are two methods available for processing personnel time events:

  1. Employees must enter the appropriate time event type when entering time events
  2. The time event type to be recorded is automatically determined from the employee’s attendance status at the time it is entered.

An employee goes to work in the morning. Prior to the entry at the time recording terminal, the employee had the status "absent." This entry is automatically interpreted as a "clock-in" entry.

The method for processing time events is individually determined by each provider of time recording systems.

The following time event types are available:

Time Event Type

Function

P01

Clock-in or c lock-out e ntry

P02

Start or end of break

P03

Start or end of off-site work

P04

Start or end of off-site work at home

P05

Interim entry

P10

Clock-in

P11

Change

P15

Start of break

P20

Clock-out

P25

End of break

P30

Start of off-site work

P35

Start of off-site work at home

P40

End of off-site work

P45

End of off-site work at home

P50

Employee expenditures (external wage type)

P60

Information entry

The time event type P05 Interim Entry can be used to log each time an employee passes through an access control. However, these entries do not influence the employee’s attendance status.

Employees can use the time event type P11 Change to carry out the following entries:

The time event type P11 does not affect employee attendance status.

The time type P60 Information entry is used for recording information to be evaluated in your own reports. However, these entries do not influence the employee’s attendance status. This information is not available in time evaluation, however, it can be displayed and changed in the Time Events infotype (2011).

Activities

To carry out the appropriate data uploads and downloads, choose Time Management ® Administration ® Environment ® Subsystem Connection.