The New Interactive Design 

Use

The new design of the requisition and purchase order focuses on the needs of the user and provides greater support in the performance of day-to-day tasks. The applications have a vastly improved look and feel, having been entirely revamped according to ergonomic principles.

Both applications support the user in entering data (e.g. through default values) and are tolerant with regard to user input errors.

You can maintain header data, item overview data, and detail data on one central screen.

Jumping between different screens and processing an initial screen are things of the past. You can switch between Create, Change, and Display modes on the same screen.

Features

The Enjoy applications offer you the following advantages:

Single-Screen Transaction

You can maintain all relevant data on one central screen.

This single screen is divided into three parts:

Here you can enter all the data that affects the entire requisition or purchase order (e.g. the partner roles your vendor can assume, texts, or conditions).

Here you can enter your items with the most important data (e.g. material, services, material group, quantity, ordering plant).

Here you can enter additional data on a particular item (e.g. account assignment and expediting data or limits and individual services).

You can expand and collapse all three screen areas individually, thereby also influencing their size. If you close the header and item details, for instance, you simultaneously enlarge the item overview.

Click in the upper left-hand corner of the relevant screen area to expand the area. Click to collapse it.

Document Overview with Definable Display Variants

The document overview contains various purchasing documents that you need for your daily work (such as requisitions, POs, vendor scheduling agreements).

You can display all requisitions requiring your attention on the left-hand part of the screen, for example, and start processing the associated purchase orders on the right.

For more information, refer to the section Working with the Document Overview.

Personal Settings

Users working with the Enjoy applications can also have certain personal requirements taken into account (e.g. default values).

For more information, refer to the section Personal Settings

Sorting and Filtering Items

You can sort PO items in ascending or descending order. You might want to see PO items with the highest price at the top of the list, for example.

You can also display PO items according to certain criteria. You can use all the fields of the PO item as filter criteria.

For example, you wish to see only items destined for your Houston plant with an order quantity of up to 30 pc.

If you want to see all the PO items again, you can remove the filter.

Simplification of Data Entry

You can subsequently change the material, item category, or plant in document items if you discover a typo, for example. You thus do not have to create a new item in such cases as long as no follow-on documents have yet been posted.

When entering the vendor/supplying plant, material group, storage location, or plant, you only have to enter parts of the name instead of the complete number. The system then suggests the relevant data.

For example, if you enter ' man ' in the Vendor/supplying plant field, the system might suggest your vendor Harman and your supplying plants in Manchester.

You can search for materials by entering a part of the short text (short description) for the material in the Material field. It is not necessary to know and enter the complete short text. The system then suggests the relevant materials.

For example, if you enter ' screw ' in the Material field, the system will suggest all materials in whose short descriptions the text 'screw' occurs.

No Distracting Messages

You have the option of either receiving system messages while processing the relevant document (and attending to them immediately) or initially entering all the data without such distractions and then dealing with any errors or incomplete information at a later date, on the basis of an error log.

For more information, refer to the section Error Log.

Adopting Items from Reference Documents by Mouse-Click

You can adopt items from reference documents such as requisitions, POs, or RFQs in the requisition or purchase order you are currently processing simply by dragging them with the mouse or clicking the appropriate button.

For more information, refer to the sections Creating a Purchase Order by Referencing Another Document and Copying Requisitions or Items.

Simplified Navigation

You access relevant data by a double-click of the mouse or via the Environment menu.

You can display the master records for vendors and materials by double-clicking on the relevant field.

By double-clicking on the outline agreement or info record number, you can display the associated purchase agreement.

By double-clicking on a requisition or purchase order in the document overview, you can display either document.

Via the Environment menu, you can access additional sources of information such as change documents, material master records, info records, stock overview, quota arrangements, or source lists.

You can specify in your personal settings that environment information is to be displayed in a new session.

New Text Editor: Improved Word Processing

When entering text, you have a choice between conventional word-processing and a new continuous-text editor which supports automatic line-breaks and searches for and replacement of text (among other functions).

Help Directly Adjacent to the Application

For the Enjoy purchase order, you can use a help area – which you can show or hide as required – to obtain information on the new user interface and functionality.