Data Transfer Method 'Realtime Update' (SAP Library

Data Transfer Method 'Realtime Update'

Use

The realtime update is a data transfer method with which you can transfer general ledger relevant business transactions in realtime as reported data in Consolidation. You enter the business transactions in the operational SAP applications.

With this data transfer you can transfer reported data for company consolidations and for business area consolidations, however not for profit center consolidations.

Integration

It concerns a realtime update in a fixed ledger to the totals table ECMCT. This update is different from updates which offer the component special purpose ledger (FI-SL) in variable ledgers. It is not possible to define a variable ledger to the totals table ECMCT.

Prerequisites

Prerequisite for the realtime update is that the sender and receiver of data work in the same SAP System and in the same client.

Features

Parallel Posting in the Consolidation Processing Ledger

When you have activated the realtime update, then the system generates a parallel posting in the consolidation processing ledger for every FI posting. The totals records are updated, in fact with posting level space.

You can determine with the definition of the consolidation processing ledger, that journal entries are generated on realtime update. Journal entries are helpful when you have to post FI data subsequently. With the help of the journal entries the system recognizes when posting subsequently, which documents are already available in the consolidation processing ledger. On the other hand a high volume of data arises from the journal entries. When you decide on journal entries then you must define a document type in the Implementation Guide (IMG) of Consolidation, in the section Integration.

Conversion of Operational Account Assignments into Consolidation Account Assignments

The AC document, from which the Consolidation documents will be set up, contains amongst other things account assignments (for example account, company code, business area). They have to be converted into the account assignments of Consolidation (for example FS item, consolidation unit, consolidation business area). This conversion is controlled as follows:

In the Implementation Guide you have to assign some local account assignments to the global account assignments, for example every company code to be included in the company.

In Consolidation you always use fixed ledgers with the totals table ECMCT. The transfer of operational fields (sender fields) in the Consolidation fields (receiver fields) is preset by SAP. Therefore you do not have to maintain any field transfers, except for custom subassignments (see below).

Some of the account assignments in the AC document can be interesting for evaluations in Consolidation, although there are no corresponding fields in the totals table of Consolidation (ECMCT). It may possibly be requested to transfer the values with realtime update into Consolidation. It concerns the following account assignments from the AC document:

Consolidation transaction type
Functional area
Business area
Customer’s country
Cost center
G/L account

For these account assignments Consolidation offers the field Subitem. In the subitem category, you can define per FS item, which sender field the account assignment in the subitem should be transferred from .

Update in Custom Characteristics of Consolidation

In Consolidation you have the possibility to enhance the database with additional characteristics, so called custom characteristics. In order to fill these characteristics with sender fields of the AC document, you have to add to the field movement 0C03 correspondingly in the IMG and possibly execute the enhancement FMC10011 with the function module exit 250.

Update in several Ledgers and Fiscal Year Variants

In the master data, the consolidation units can be assigned several ledgers and fiscal year variants. Then it is updated parallel in this ledger. So that the updated data remains consistent, the following applies: A document is updated in a ledger when

the ledger is assigned all the consolidation units to be posted to on the basis of the document
the consolidation units use the same fiscal year variant

Activities

You activate the realtime update in the IMG of Consolidation, section Settings in the Sender System.

Before you must have executed all the preparations for consolidation steps so that the correct data is updated to the consolidation processing ledger.