Before you can automatically transfer individual financial data by means of realtime update or periodic extract, you need to create initial data sets in the ledger which will be updated in parallel with the general ledger. The relationship between data transfer procedure and update ledger is as follows:

During implementation of the FI application, old data from any previous financial accounting systems is transferred to the general ledger. Often only accumulated balances — which do not include the additional account assignments required for Consolidation — are entered during FI system implementation. In order to use the Consolidation system, you will need to maintain additional account assignments specific to consolidation, for example partner assignment or breakdown by consolidation transaction types.

Before activating realtime updating or periodic extract in Preparations for Consolidation Customizing, you should do the following:

• Ensure that the initial data set with its required additional account assignments has been created in the ledger which will be updated.

• Check the Customizing settings for master data, in particular the assignment of company IDs to group-internal customers, vendors and, if necessary, general ledger accounts, and also the assignment of asset transaction types to consolidation transaction types.

• Check for all financial statement items which require a breakdown by transaction type in Consolidation and are not posted via Asset Accounting, that a field status group is assigned to the relevant general ledger accounts. This group causes consolidation transaction types to be assigned in the document.

How you create the initial data sets depends on whether the relevant documents exist in the FI system and whether they contain the necessary additional account assignments.

If the relevant documents for creating the data set exist in the FI system, they can be subsequently posted. If the additional account assignments are missing from a document, the system reads them from the master record data where possible.

The system can derive partner information from the master record when posting documents with affiliated vendors and customers, or from certain general ledger accounts to which a company is assigned in the master record.

In the case of entries restricted to the general ledger, for which a partner company cannot be derived from the master record, you must subsequently make manual adjustments or post further entries in FI.

If the FI documents required for creating the data set have already been archived, you will need to manually enter the balances in the consolidation staging ledger or the consolidation processing ledger.

The following topics explain how to create the initial data set in the consolidation staging ledger and the consolidation processing ledger, depending on your scenario:

For more detail, see the following topics: