To define user menus for the employees in a company, the system administrator has several possibilities:

• Directly assign roles to a user
• Change roles and assign them or
• Create roles

If you are a user with system administrator authorization, SAP Easy Access provides additional functions that enable you to:

• Call role menus and assign users to the menus
• Create roles

A sample SAP Easy Access initial screen for system administrators is shown below. Note the additional options in the application toolbar.

To display a role menu, choose Other menu. A list of all roles in the SAP System are displayed in the dialog box that appears. To display role details, select the role. If the role you selected matches the employee’s tasks, choose Assign user. On the following screen, you enter the user ID of the relevant user. The system then asks you whether you want to generate an authorization profile. If you choose Yes, the system assigns the user the authorizations relevant for the role.

For display more information about the select role, choose Documentation.

For system administrators: To create roles, choose Create role or start the Role Maintenance transaction PFCG.

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