Selected Items and Specifying Items (SAP Library

Selected Items and Specifying Items

In order for automatic postings to take place, the system requires information as to which financial statement items are to be posted. The system must know, for example, which item in the FS chart of accounts represents appropriated retained earnings, so that adjustments to net income/retained earnings resulting from entries in Consolidation can be posted properly. During various consolidation activities, the system also needs to know which FS items are to be reclassified under other items.

For this purpose, "selected FS items" must be entered for each version in the Consolidation system. The necessary selected items are pre-defined in the SAP standard delivery within the versions provided, and are synchronized with the standard FS chart of accounts. If you employ your own chart of accounts, or have made modifications to the standard chart of accounts, you must edit the selected items accordingly. When automatically replacing the standard item numbers with your own numbers, the change also occurs in the selected items.

The selected items are maintained in the Implementation Guide. The selected items necessary for each type of consolidation activity can be maintained in each respective section. Please note the following when maintaining:

The selected items are assigned to a three-character classification key used by the system to identify the transaction to be performed. The classification keys are "hard-coded" and can be viewed in the respective documentation within the Implementation Guide, or via Possible Entries.

The selected item (sometimes more than one) required by the system for automatic posting, is entered for the given classification key.

Some transactions require a "specifying item", in addition to the selected item. The specifying item is used in different ways, depending on the transaction:

During automatic reclassification, the specifying item can be used to specify onto which selected items reclassification should occur.
In consolidation of investments the specifying item is used to create a link between the equity items and the appropriation items.
When carrying forward balances onto the selected item, the specifying item represents the initial item, from where the balance is carried forward.
When transferring assets, there is an option to use the specifying item for differentiating between the depreciation items to be posted.

In a few instances, only the specifying item is assigned to a classification key. This is the case with the keys BER, DAU, GNS, GST and VLO.

For more definitive instructions on using the specifying items, refer to the online help for each field.

Automatic postings to selected items can also involve transaction types. Refer to the online help for the field to see whether the classification key requires a transaction type.

An indicator for distinguishing between debit and credit entries must be specified for each classification key. Depending on the definition of the transaction, the indicator setting may determine which selected item is addressed. Possible settings are *, S, and H.

With indicator * no differentiation is made by the transaction, and always the same selected item is posted.
If the transaction posts a debit, the selected item with indicator S is posted. Likewise, for credits the selected item with indicator H is posted.

Selected items must be assigned for automatically posting deferred taxes to the balance sheet and to the income statement. Different selected items need to be addressed, depending on whether the deferred taxes are posted on the credit or debit side.

To post the deferred taxes on the balance sheet, under classification key LAB a selected item is entered with indicator S for the debit-side deferral item, and a selected item is entered with indicator H for the credit-side provisions item. Likewise, to post the deferred taxes on the income statement, under classification key LAG two selected items are entered with indicators S and H.

The indicator * can be set in most classification keys. Differentiating between debit and credit indicators is only useful in certain keys. Please refer to the documentation in related sections of the Implementation Guide for information on the indicator options.