You can use transaction types to
- break down financial statement items
You can show how the values of FS items have changed. For example, you can portray the changes in assets, from the opening balance over acquisitions, retirements, transfers, etc., through to the closing balance. Changes in equity or appropriations can be shown in the same manner.
- define statistical reports
Transaction types can be used to sub-classify revenue and expense items according to business segments, divisions, or product groups.
You must differentiate between transaction types and transaction type groups: transaction types are used in data entry, whereas transaction type groups are used in reports.
Enter the transaction types with a three-character ID in the Implementation Guide, under Master data ® Transaction Types. You can set the following parameters:
- As in the entry of financial statement items, you specify the "+/- sign" to allow for entering transaction types without having to key in the sign. This lets you, for example, enter a positive amount for retirements providing that you entered the minus sign in transaction type maintenance.
- Assign each transaction type to a "transaction type group" (see below). The system checks whether the transaction type group exists. If not, an error message appears.
- In the Balance forward transaction type field, enter the transaction type to which the balance is to be carried forward at the beginning of the following fiscal year in the Carry-Forward Balance program (see Fiscal Year End). You could, for example, carry forward the balances of the transaction types "acquisitions," "retirements," "transfers" to transaction type "opening balance of acquisition and production cost" of the following fiscal year. In this case, you would enter the corresponding carry-forward transaction type for each of the transaction types mentioned.
- In the TTy retirement field, enter the transaction type on which you want to transfer when retiring the asset. Thus, you could, for instance, assign the transaction type "Retirements" to the transaction types "Beginning balance" and "Acquisitions," and also assign transaction type "Intercompany retirements" to the transaction type "Intercompany acquisitions."
- The following indicators are relevant for data entry:
- If No changes to CF bal is selected, you will not be able to modify this transaction type during data entry.
- Select Year of acq. only current year to restrict the entry of FS items to the present year, despite data entry by years of acquisition.
Transaction type groups
Every transaction type is assigned to a transaction type group. TTy groups are required in the definition of standard reports. Define them in the Implementation Guide in the section Master Data ® Transaction ypes with a 3-character ID.
Transaction type groups can be summarized using formulas, which can use addition or subtraction. The overview indicates whether a group has been defined using a formula. As an example, the transaction type group "Closing balance APC" could be defined as a summarization of the groups "Opening balance APC", Total acquisitions APC", "Total retirements APC" and "Transfers".
You can set a +/- sign for the TTy group to control the output in the reports.
If you have already selected data for a report, observe the following when making changes to transaction type groups: You must make a new data selection so that your changes are taken into consideration. This is triggered by selecting the Copy FS chart of accounts indicator. See further explanations in Data Selection and Update