Closing Operations on Commitments (SAP Library

Closing Operations on Commitments

Use

You can carry forward commitments posted in the current fiscal year (e.g. purchase requisitions, purchase orders, Earmarked Funds) into the following fiscal year and these are not reduced until the following fiscal year. The commitments carried forward then debits the budget in the new year.

Prerequisites

The closing operations in the Funds Management feeder components should be closed because changes to original documents made by the system are not automatically supported in Funds Management.

Parked financial accounting documents (FI documents) should be reversed because these may have already used budget but are not taken into account in the commitments carryforward.

Note that you can only execute a commitments carryforward if it is specified in the Funds Management Customizing, in the default settings for the year-end operations, that the commitments carryforward is allowed. For more information see Funds Management IMG, section Enter Default Settings. Using program RFFMCFM1 you can get an overview of the current Customizing settings.

If you are working on a payment basis you must convert the line items from the "invoice" status to the "payment" status using the program RFFMS200. You find further information under Payment Transfer as well as in the program documentation.

If you are using the function "Revenues increasing the budget (distribution procedure)", you must use program RFFMUD01 to execute the budget increase. For more information, see Execute Budget Increase.

Process Flow

The carryforward of open commitment documents takes place in several steps

Maintain Carryforward Parameters

You must subsequently assign these to the desired value types in Funds Management Customizing under Additional functions ® Closing operations ® Closing operations commitments ® Assign Carryforward Parameters for Commitments Carryforward.

Maintain Carryforward Rules

Select Documents (RFFMC001).

You use this program to select the documents to be carried forward according to particular selection criteria. After the program run, the selected documents in the line item table (FCABP) are flagged as "earmarked for carryforward". Subsequently you can only carry forward these documents into the new year.

Carry Forward Documents (RFFMC010).

Reconstruct assigned values for the old and the new fiscal year.

For more information on this, refer to Reconstruct Assigned Values.

You should only execute steps 1-2 if you want to work with carryforward rules.

For small document volumes (up to approx. 100 documents) you can adjust assigned values during carryforward of the open commitment documents. In this case you must not execute the reconstruction of the assigned values separately.

Result

You can display the commitment documents carried forward in the new information system in the new year in the period 000. The documents can no longer be displayed for the old fiscal year.

Budget already assigned in the old fiscal year is released again by the commitment carryforward. If the commitment carried forward does not debit the budget of the new fiscal year you can carry forward the released Budget for the Commitments into the new fiscal year.

Reversing the commitments carryforward

If open commitment documents were carried forward to the new fiscal year by mistake when carrying forward the commitments, you can move these documents back to the old fiscal year using program RFFMC040.

Changes to the original document

If an invoice which was already carried forward to the new year by the commitments carryforward is reversed in Financial Accounting, the reversal document in Funds Management receives the posting date of the FI document.