When you post an invoice, the system updates various accounts in Financial Accounting. It determines automatically which amounts have to be posted to which accounts.
Account assignment is based partly on your entries when you enter an invoice, partly on information stored in the system and partly on the system settings.
The system administration must define and configure the accounts in the chart of accounts when implementing the R/3 System in your company.
·Your entries provide the following information:
-Which vendor account must be posted to?
-Which amounts must be posted?
·The material master record provides the following information:
-Which valuation class does the material belong to?
-Which type of price control is required for the material?
-Which account must be posted to for the material?
-Is the stock available smaller than the quantity invoiced?
·Posted documents provide the following information:
-What is the purchase order price?
-Has a goods receipt been posted for the purchase order?
·The system settings provide the following information:
-Is the invoice posted as a net or a gross amount?
-Which G/L accounts must be posted to?
See also:Important Accounts for Invoice Verification Purchase Account Management Posting Small Differences