Outbox 

Use

The outbox serves as a folder for the documents that you have sent, the work items that you have executed and the workflows that you have started. In this way, it enables you to gain an overview of the work you have done and to continue to monitor the status of the documents, work items and workflows. The outbox is divided into different areas that filter the whole list according to the information you want to access (for example, only documents that you have sent or work items that you have processed).

The outbox provides an overview of the documents that you have sent. The send status of documents that you have sent to one recipient only is displayed in the list directly. Furthermore, you can call more transmission information for individual documents. You can find out, for example, whether they have been read by the recipients.

In the shared office settings, the administrator can set an expiry date for the outbox so that the list of documents does not become too big. If an expiry date is entered, the documents stored in the outbox are deleted after the specified time period. You can move documents that are not to be deleted to a folder in private folders.

Prerequisites

Documents are automatically moved to the outbox after sending if this is specified in the private user settings. When you send documents, you can change the default settings in the Send dialog box. You can also define a private folder either as the sole storage location or as an additional storage location for the documents that you have sent.

Activities

Access your outbox and display the document list. If you require additional information about a document, access the required option from the context menu of the document (for example, the recipient list).