Return Delivery (SAP Library - Inventory Management and Physical Inventory (MM-IM))

Return Delivery

Use

If you want to return delivered goods to the vendor for some reason (for example, due to poor quality or because they are damaged), you can use this function to return the goods, even if you have already posted the goods receipt.

If the vendor sends you a substitute delivery after you have returned goods, you can reference the return delivery when you post the goods receipt.

Integration

Return Delivery via Shipping

When you post a return delivery, you can use the functions of the Shipping (LE-SHP) application component (for example, picking and packing, as well as detailed shipping papers and delivery notes). You can post a return delivery via Shipping from the following stock types:

Unrestricted-use stock
Quality inspection stock
Blocked stock
Goods receipt blocked stock

You can use return deliveries via Shipping for standard purchase orders, purchase orders with account assignment and material number, and purchase orders with special stocks. Refer to Goods Movements via Shipping.

Prerequisites

When you enter a return delivery, you should reference the purchase order or the material document, so that the system can:

Suggest data to simplify data input (for example, the storage location)
Check that the returned quantity does not exceed the delivered quantity
Reduce the quantity delivered to date
Reverse other updates that occurred (for example, for a goods receipt into consumption) when the goods receipt was entered

Before you enter a return delivery with reference to a purchase order, you have to determine whether the goods were posted to stock or to consumption, or whether they were posted into goods receipt blocked stock. If you posted the goods to a particular stock type at goods receipt (for example, quality inspection stock), you have to return them from the same stock type.

Activities

Posting a Return Delivery with Reference to the Material Document

Choose the Enjoy transaction MIGO for posting goods movements.

Enter the number of the material document and the material document year. If you do not know the number of the material document, you can also enter the delivery note number in the Delivery note input field.

If you want to return the material via the Shipping application component, set the Via delivery indicator in the header data to create a delivery in Shipping.

Posting a Return Delivery with Reference to the Purchase Order

Choose the Enjoy transaction MIGO for posting goods movements. Enter the purchase order. In goods-receipt-based invoice verification, the system displays all the GR items. Choose the items that you want to return, specify the quantities, and choose movement type 122.

Posting a New Goods Receipt with Reference to a Return Delivery

If you receive a substitute delivery after you have returned goods to a vendor, it is advisable to reference the associated return delivery by using a reverse posting when you post the new goods receipt. This enables the system to suggest and update the data for this particular business process. This is particularly important in goods-receipt-based invoice verification, so that the link between the goods receipt, the return delivery, and the invoice remains intact (see also Subsequent Delivery).

The table below shows which reversal movement types you can use to reference the associated return delivery.

Goods receipt	Return Delivery	Substitute delivery
101	122	123
103	124	125
105	122	123

For example, if you posted the goods into goods receipt blocked stock using movement type 103, you return them using movement type 124 (return delivery from goods receipt blocked stock). To post the substitute delivery back into goods receipt blocked stock, you do not use movement type 103, but reverse the material document for the return delivery. The system automatically suggests movement type 125, which maintains the link between the goods receipt, the return delivery, and the invoice.