Changing a Material Document (SAP Library - Inventory Management and Physical Inventory (MM-IM))

Changing a Material Document

As discussed in section The Document Concept, you can no longer change a document once it has been posted. If you made a typing error when entering a goods movement (for example, when you entered the quantity), you must reverse the movement with a so-called reversal document (see section Cancelling a Material Document).

Why Change a Material Document?

Although you cannot change a posted document, you can use the function "Change Material Document" to

enter additional information for the document.

If, for example, when you entered a goods receipt, you entered an unloading point that is not currently available, you can change the unloading point with this function.

When you cancel a document or an item, you can also, for example, enter text in the original document explaining the cancellation. You can enter this text in the document header or in the item.

print a goods receipt/issue slip for the document
(see section Print Functions)

Changing a Material Document

To change a material document, follow these steps:

From the Inventory Management menu, select Material document ® Change. This takes you to the initial screen for this function.

Enter the material document number and the material document year. Then press ENTER.

The item overview screen appears. It includes all items contained in the material document.

You cannot change any data on the overview screen. You can change data on the header screen or the item detail screen only.

If you want to maintain header data, select Goto ® More functions ® Header. The screen for maintaining header data appears. On this screen, you can change the document header text.

If you want to change item data, select the desired item on the overview screen. The detail screen appears. On this screen, you can change the item text.

Select Goto ® Overview to return to the overview screen. Post the changes you made.