Maintain
Controlling Area Settings
In this IMG activity you define the general
control parameters for the current controlling area.
Controlling area
settings
- The first step you need to take is to enter
the name of the
standard hierarchy of profit center master data.
The system creates
the standard hierarchy automatically when you save. You can then maintain it
under Master data -> Standard hierarchy in
Customizing.
- The
dummy profit center receives all the postings in your system to
objects which are not assigned to a profit center. This ensures that your data
will be complete in Profit Center Accounting.
This field is
displayed here for informational purposes only. You create
the dummy profit center under Master data -> Dummy
center.
- The checkbox Elim. of internal
business lets you eliminate internal business volume in your
controlling area. If you check off this field, the system will not update
transaction data between objects which are assigned to the same profit center
in account-based EC-PCA.
Example: When you
make a secondary allocation from one cost center to another, and both cost
centers are assigned to the same profit center, this information will only be
updated to Profit Center Accounting if elimination of internal business is
not active.
- In the field Currency type,
you enter the type of currency you want to use as the special profit center
report currency. The system uses this currency in some standard reports, which
display data in this currency.
The transaction data
in Profit Center Accounting is updated in up to three currencies:
- transaction currency (optional): currency in
which the transaction was carried out.
- company code currency (mandatory)
- the so-called third currency
(mandatory): a special profit center local currency
In the
Profit center local currency type field, you set the type of special
profit center local currency you want to use. This is used, for example, for
standard reports which display values in this currency.
You can choose from
between the
- controlling area currency (20) and
the
- special profit center currency which you can
define (90). If you choose the last option, you need to enter that currency in
the next field.
- If you choose the group currency or
controlling area currency as the profit center report currency, the field
profit center local currency must remain blank. The system
will determine the currency automatically as data is posted. If you choose the
special profit center currency, enter that currency here.
- The field Store transaction
currency lets you decide whether the system should also update the
transaction data to Profit Center Accounting in the transaction
currency.
This is only
possible, however, if you selected legal valuation view .
Deactivating this flag reduces your data volume. However, it is then no longer
possible to analyze your data in the transaction currency.
- The field "Valuation" determines whether the
data in Profit Center Accounting is stored using the transfer price from the
legal view, the
group view, or the
profit center view in this controlling area. For a detailed
description of the different valuation methods and views in transfer pricing,
see the online documentation for Profit Center Accounting.
You can only set a
different valuation than the legal one if you are using transfer prices. To
activate this function, you must carry out the steps described in Customizing
for Controlling, under 
Multiple Valuation Methods/Transfer Prices ). If you use a
currency and valuation profile that calls for profit center valuation, you
must use profit center valuation here.
If you store your
data in Profit Center Accounting in the transaction currency, you can only use
legal valuation here.
A
distribution method determines whether and how data in Profit Center
Accounting is distributed across systems using ALE (Application Link
Enabling). For more information, see Set
Up Distribution of Profit Center Data .
Note
In most cases, you can no longer
change these settings once data has been posted to Profit Center
Accounting in the controlling area.
An exception to this is changing the
currency type: where the type of currency being used is the same, it
is possible, even after postings have been made, to change the currency type
from 90 to 20 or 30, from 20 to 30 and from 30 to 20.
You can also change the ALE
distribution method after postings have already been made. However,
you also need to perform a number of additional activities to do this. Note
the long texts for the messages which appear when changing the distribution
method, and see the information under Set
distribution of profit center data .
Control indicator
This flag activates Profit Center Accounting in
the controlling area beginning with the specified fiscal
year.
This flag lets other components easily see
whether they need to perform activities for Profit Center Accounting. If the
indicator is not set, no data is posted to Profit Center
Accounting.
Actions
Maintain the desired control indicators for the
current controlling area.
Then enter the
control parameters for transferring actual data.
If you want to transfer plan data, you also
need to create the desired
plan versions.
Select the checkbox in the line with the
correct fiscal year to activate Profit Center Accounting.
Note
In the view "Control Indicators for Profit
Center Accounting", the system only displays those combinations of controlling
area and fiscal year for which other control indicators in Controlling already
exist. This means that other functions in CO must be active for the
corresponding controlling area and fiscal year as well. These might include:
Cost Center Accounting, Orders, Projects, Sales Orders, Profitability
Analysis, etc. Since Profit Center Accounting takes its data primarily from
these applications (the profit center is automatically posted in the
background), it only makes sense to activate Profit Center Accounting if at
least one of these other applications is also active.
To obtain additional entries in this view,
proceed as follows:
- Choose the function Environment ->
Controlling area in another application, such as Cost Center Accounting
or Internal Orders.
- Position the cursor on the desired controlling
area.
- Choose the function Goto -> Control
indicators.
- Make a new entry with the appropriate
indicators for the desired "From" fiscal year, and save your
changes.
Notes on
transporting
You can transport the Customizing settings for
Profit Center Accounting under
Transport tools.