Single Document Display using SAP AS (SD-BIL) (SAP Library

Single Document Display using SAP AS (SD-BIL)

Use

You can use the business view in the standard system for the object SD_VBRK to display individual documents for archived billing documents via the archiving information system (SAP AS). These are presented in list form.

Prerequisites

There is at least one information structure for the archiving object SD_VBRK, created on the basis of the standard SAP field catalogues SAP_SD_VBRK_001 or SAP_SD_VBRK_002.

The information structure has been activated and set up.

The information structure contains the field VBELN as a key field.

In order to be able to use the process-oriented views (see below) in the archiving information system, there must be information structures available for the archiving objects RV_LIKP and SD_VBAK.

The authorizations for displaying archived billing documents have been maintained.

Features

Single document display

Within the single document display for billing documents, you can display the header and item data. The directly preceding document as well as all subsequent documents to the selected single document can be displayed.

By clicking with the mouse you can display the corresponding preceding or subsequent document. It is irrelevant here whether the selected document is still in the database or has already been archived.

If a business view of the archiving information system is available, this is used to access the archived data. If there is no business view available and the document is no longer in the database, it is not possible to display the document. In this case, you only see the document number, further details are not possible.

Specific documents such as WM transport orders or shipping elements have no display functions and can not be displayed if they are in the database.

You can use the function Display original to show the original document for an archived billing document via ArchiveLink. If they are available this also applies to related Workitems and IDOCs.

Displaying via ArchiveLink is only possible when there is a correct link to the Archive Link. The ArchiveLink Viewer must also be set correctly and enable access to the corresponding optical archive. The link entries in the relevant tables for ArchiveLink, Workitem and IDOCs must also be available.

Process Orientated Retrieval

From the entry document you have the option of navigating along the whole process chain. It does not matter whether the preceding or subsequent document is still in the database or has already been archived. The following prerequisites must be fulfilled:

The document to be displayed must have an online display function; this feature is identified by the magnifying glass symbol.
The document must – if it has been archived – be part of an active SAP AS information structure.
To be able to display the corresponding archived preceding or subsequent document, a business view must be available for the archiving object being used.

You can use this function to navigate in the business process as you want to. The individual navigation steps are called up and are specified with a screen number behind the document type.

Displaying the Original Documents via ArchiveLink

After leaving the business view, there is the option of going directly from the SAP AS list into the ArchiveLink originals. If they are available this also applies to related Workitems and IDOCs.

The same prerequisites apply for displaying original documents as for the individual document displays (see above).

You can find further information on the Archiving Information System (SAP AS) under Archiving information system (SAP AS).